Contracts Coordinator

7 months ago


Loughton, United Kingdom Qualis Group Limited Full time

Do you love to collaborate and help businesses thrive? At Qualis as a **Contracts Coordinator** you will be proactively engaging with colleagues and partners to co-ordinate and plan the refurbishment of vacant and occupied properties within the required timescales.

This exciting opportunity will be based in Loughton. You will join us on a full-time basis in return for a salary between** £21,000 to £25,000** per annum plus other benefits. Salary will reflect your skills and knowledge.

**Your role and responsibilities**:

- Use our ICT Total Mobile
- Connect to plan and schedule the required works via our own in-house operatives and partner contractors.
- To work with all stakeholders to return properties on time and within budget.
- Act as key point of contact to our clients and provide high level of communication regarding works progress, delays and completion timescales.
- Work with the supply chain to ensure the correct materials are available and ordered for operatives in a timely manner.
- Work with Maintenance Supervisors & Working Supervisors to deliver the required quality and specification.
- Liaise with customers regarding planned works.
- Manage the process of debt clearance through the energy utilities providers.
- Create new ways of working which allows greater efficiencies in the work refurbishment process.
- To represent us professionally in meetings and forums.
- To provide aftercare to customers reporting defects.
- Work as part of the team to reduce costs and find efficiencies.
- To undertake flexible working patterns as required to provide effective, customer-focussed services.
- To provide cover in terms of administration and general cover on the phones as required.
- Ensure our customer service and delivery is excellent and continually improves.
- Demonstrate our governance mechanisms, ensuring appropriate standards of performance, operational effectiveness, probity, safeguarding, risk management, safety, and equality are maintained.

**What you will bring to the team**:
Knowledge and skills:

- General maintenance and repairs knowledge and able to plan works on a trade related basis.
- Knowledge of social housing and voids processes and practices.
- Good communication and social skills with a strong customer focus.
- Drive and ability to prioritise void works to tight return dates to minimise void turnaround and rental loss.
- To maintain an effective and professional approach at all times.
- Work with colleagues, other staff, customers and partners to provide efficient and effective services.
- Provide advice and guidance to customers.
- Manage and prioritise own workload to take account of conflicting and changing demands and to meet established deadlines.
- Good knowledge of ICT systems, including software packages such as MS Office, in particular Excel.

Qualifications and experience:

- Relevant qualification or equivalent working experience.
- Previous experience of working in a maintenance related environment and planning of works.
- Experience of social housing voids or planned maintenance management preferable.
- Use of dynamic scheduling tools such as: Connect or DRS.
- Experience of overcoming challenges and finding solutions.
- Worked with clients, contractors and in-house maintenance teams and develops strong working relationships.

**Your team**:
You will join a team where you will feel supported, trusted, and appreciated. Our existing team have a wide-ranging background and knowledge but most importantly, appreciate the unique skills and passions that each co-worker brings to the team.



  • Loughton, Shropshire, United Kingdom Hyper Recruitment Solutions Full time

    Job Summary:We are recruiting a Contract Compliance Coordinator to join our team on a 12-month fixed-term contract. As part of this role, you will be responsible for ensuring compliance across customer contracts, onboarding, pre-screening, and Right to Work (RTW) checks.Duties and Responsibilities:Manage customer contract management to ensure accuracy and...


  • Loughton, Shropshire, United Kingdom Hyper Recruitment Solutions Full time

    Job Title: Regulatory Compliance CoordinatorAbout the Job:We are seeking a highly skilled Regulatory Compliance Coordinator to join our team. This role involves overseeing customer contract management, ensuring accuracy and compliance with policies. The successful candidate will be responsible for managing the onboarding process, conducting pre-screening and...


  • Loughton, United Kingdom Kier Group Full time

    We're looking for a Corporate Social Responsibility Coordinator to join our Kier Places team based in either Loughton or London. **Location**: Kier offices in either Loughton or London (Cavendish Place) with remote working available **Contract**: Permanent, full time **What will you be responsible for?** As a Corporate Social Responsibility Coordinator,...


  • Loughton, United Kingdom Kier Group Full time

    We're looking for an Information Coordinator (Document Controller) to join our Build Team based across the London Region. **Location**: London - remote working available, with occasional travel to the office/site required **Contract**: Full time, Permanent **What will you be responsible for?** As an Information Coordinator, you'll be working within the...


  • Loughton, United Kingdom Kier Group Full time

    We're looking for an Information Coordinator (Document Controller) to join our Build Team based in London. **Location**: Based on Site on our London Projects **Contract**: Full time, Permanent **What will you be responsible for?** As an Information Coordinator, you'll be working within the Digital Team, managing the project common data environment (CDE)...


  • Loughton, Shropshire, United Kingdom Beeby Anderson Recruitment Full time

    About the Role:Beeby Anderson Recruitment is seeking a highly skilled Building Services Installation Coordinator to join our team.Job Summary:The successful candidate will be responsible for coordinating the installation of mechanical and electrical systems, ensuring they are properly installed, tested, and commissioned. This will involve reviewing building...


  • Loughton, United Kingdom Huntress Full time

    Administrator & Events Coordinator - Maternity Cover Are you a highly organised individual who is seeking part time hours to work around other commitments? We are supporting a well-established company based in Loughton with recruiting for an Administrator & Events Coordinator on a 12 Month Fixed Term Contract. This is a part time opportunity working 2-3...


  • Loughton, United Kingdom Huntress Full time

    Administrator & Events Coordinator - Maternity Cover Are you a highly organised individual who is seeking part time hours to work around other commitments?We are supporting a well-established company based in Loughton with recruiting for an Administrator & Events Coordinator on a 12 Month Fixed Term Contract. This is a part time opportunity working 2-3 days...


  • Loughton, United Kingdom CV-Library Full time

    Administrator & Events Coordinator - Maternity Cover Are you a highly organised individual who is seeking part time hours to work around other commitments? We are supporting a well-established company based in Loughton with recruiting for an Administrator & Events Coordinator on a 12 Month Fixed Term Contract. This is a part time opportunity working 2-3...


  • Loughton, Shropshire, United Kingdom Daniel Owen Ltd Full time

    Join Our TeamCommercial Project Coordinator – Daniel Owen Ltd.About the Position:We are seeking an experienced Commercial Project Coordinator to support our team at Daniel Owen Ltd. As a key member of our commercial department, you will assist in coordinating commercial aspects of projects and ensure smooth collaboration between departments.Key...

  • Shipping Coordinator

    7 months ago


    Loughton, United Kingdom SJM Alloys & Metals Ltd Full time

    Responsibilities: 1. Keeping the contracts calendar up to date daily. 2. Liaising with contracts / commercial department, going through the sales schedule to plan when upcoming sales need to be scheduled. 3. Booking trucks / containers / air freight for international shipments. 4. Sending all documentation to customers and all relevant parties. 5....


  • Loughton, United Kingdom RHL Construction and Property Full time

    Estimating Team MemberWe are seeking an experienced Senior Estimator to join our estimating team at RHL Construction and Property. As a key member of our team, you will be responsible for managing the preparation of tender submissions, including evaluating submission documents and agreeing bid strategies.The ideal candidate will have a strong background in...


  • Loughton, United Kingdom Qualis Group Limited Full time

    We currently have an exciting opportunity available for a Planned Maintenance Coordinator (Customer Facing) to join our growing team based in Loughton, Essex. **The purpose of the role**: To support the operations teams and proactively engage with customers and colleagues to provide a first-class customer experience throughout our planned works activities,...


  • Loughton, Shropshire, United Kingdom Kier Group Full time

    Key ResponsibilitiesManagement and delivery of design information in accordance with agreed design programmes and deliverable schedules.Ensuring compliance with standards and brief through regular audits and inspections.Coordinating with internal stakeholders, including project managers and site teams, to ensure seamless project execution.This role is ideal...


  • Loughton, Shropshire, United Kingdom Kier Group Full time

    Job OverviewWe're looking for an experienced Design Manager to join our Construction team in London.This is a full-time, permanent position that requires strong design management skills and experience working on complex projects.The successful candidate will be responsible for managing and delivering design information, providing design input, and producing...


  • Loughton, Shropshire, United Kingdom United Living Group Full time

    We are seeking a skilled and experienced CNC Maintenance Supervisor to join our team at United Living Group. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our maintenance activities.About the RoleThe successful candidate will have a strong background in facilities management, with experience...

  • Project Manager

    3 months ago


    Loughton, United Kingdom CV-Library Full time

    Project Manager Service & Maintenance Contracts, London Sectors: Public, Healthcare, Facilities Management, End User Location: Loughton, Essex / London / Hybrid Salary: Up to £85,000 basic plus company vehicle, travel expenses and performance bonuses Company Overview: Our client specialises in mechanical and electrical energy solutions, including...


  • Loughton, Shropshire, United Kingdom Kier Group Full time

    Job DescriptionWe are seeking an experienced Design Manager to join our Construction team in London.The estimated salary for this role is £65,000 - £85,000 per annum.About the TeamYou will be part of a dynamic team working on a variety of projects across different sectors, including Commercial, Public Sector, and Health.Your responsibilities will...


  • Loughton, United Kingdom Access International Security Ltd Full time

    **Office Administrator / Service and Maintenance Controller** We are a Loughton based Electrical and Security contractor recruiting for an Office Administrator to provide office administration and coordination within the service department. **Main responsibilities**: Answering calls for the service department. Logging, recording, and Managing calls outs...


  • Loughton, Essex, United Kingdom Kier Group Full time

    Senior Design Manager PositionWe are looking for a highly skilled Senior Design Manager to join our Construction team based in London. The successful candidate will be responsible for managing and delivering design information on projects across various sectors, including Commercial, Public Sector, and Health.Main Responsibilities:Management of design...