Executive Assistant to CEO

5 days ago

London, United Kingdom ColArt International Holdings Ltd Full time

**JOB ADVERT EXECUTIVE ASSISTANT**

We are looking for an Executive Assistant to our CEO and senior leadership team based at our London Hub office in West London located in a vibrant new space close to White City tube station.

**JOB DESCRIPTION**

You will provide solid, professional administrative and organisational support to the CEO and a Group Leadership Team of 6 people in order to contribute to the smooth and efficient running of the department.

This is an excellent opportunity for someone with strong administration experience looking for a part-time role. The job will initially require working 4 hours per day; start and finish times can be flexible, and hours may be increased dependent on requirements.

Your key accountabilities will include the following:

- Diary management of CEO: setting up appointments and meetings
- Maintaining confidential files
- Arranging meetings, both internal and external, and including preparation of meeting papers
- Organisation of Colart board meetings (including travel, accommodation, catering, preparation and timely distribution of material)
- Setting up travel, accommodation and entertainment arrangements for company visitors
- Accurate completion of CEO expenses
- Preparation of Powerpoint presentations
- Assisting in managing deadlines for specific tasks

**REQUIRED EXPERIENCE AND QUALIFICATIONS**
- Proven experience of working at Board level or supporting senior directors
- Previous EA or Senior PA experience
- Advanced proficiency in Microsoft Office, including creating complex Powerpoint presentations

**ESSENTIAL SKILLS**
- Excellent verbal and written communication skills in both English and French
- First-rate organisational and time management skills
- Ability to work well under pressure and to tight deadlines
- Ability to observe and maintain the highest level of confidentiality at all times
- Rigorous attention to detail
- Being flexible, resourceful and self-motivated

**WHAT WE OFFER**
- Basic salary (from c. £35,000 p.a. for full-time equivalent role)
- A comprehensive benefits package including pension scheme, life insurance, employee assistance programme, 25 days annual leave, discount on Colart products
- Cycle to Work scheme
- A hybrid working model offering the flexibility of onsite and remote work
- A commitment to our sustainability: our ambition is to be the most sustainable consumer driven house of creative brands
- A wellbeing programme including summer and winter parties and other fun events, complimentary breakfast on Tuesdays and drinks night on Thursdays

**OUR DIVERSITY, EQUITY AND INCLUSIVITY COMMITMENT**

**Many Voices. One Community**

At Colart, our Diversity, Equity and Inclusivity (DEI) vision is to become a company of choice with a diverse, equitable and inclusive workplace where all can thrive professionally and personally.

**ABOUT COLART**

**A Common Purpose Uniting Action**

By working with Colart, you belong to a community that believes in the mission of " inspiring every artist in the world’’. This comes to life through our heritage brands, the pride we take in them and in our people who bring these brands to life. We have built a culture of openness that allows deeper connections between people and teams, curiosity that leads to new innovations and a safe environment in which to learn, fail and be your authentic self.

As an international business, we believe in flexibility, meaning we maintain global ways of working to bond us while respecting local cultures. We are still small and agile enough to foster powerful collaborations and connect with each other in ways that build strong relationships. Anyone can talk to anyone.

Our structure is flat and non-hierarchical and, because we embrace change, this means we don’t offer a ‘one size fits all’ career path. Instead, we encourage lateral movements to help you follow your ambitions, hone a skill set and achieve future goals. Wellbeing, mentoring and inclusivity are fundamental parts of the package.

We are privately owned, with a parent company that empowers us to achieve our long-term focus. Our vision is of a sustainable, purpose-led future and a model of value creation. Together we are passionate about creating value in three ways; financially, environmentally and socially.

It is not just words. We act and care together So, how do you want to play your part in Colart?

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

**Salary**: From £19,000.00 per year

**Benefits**:

- Bereavement leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Life insurance
- Wellness programme
- Work from home

Schedule:

- Monday to Friday

**Language**:

- English and French (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in London

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