HR Assistant

7 months ago


Leicester, United Kingdom First Recruitment Full time

**hJob Title - **HR Assistant **6 months maternity cover**

**Reports to - **HR Manager

**Job Outline - **To provide efficient HR administrative support to the Leicester site.

**Salary**:

- based on experience

**Main responsibilities**:
**Attendance**
- Work with shift supervisors to monitor and retain attendance record daily in Leicester and Northampton sites
- Follow up continuous poor attendance staff in all sites and report to responsible agencies
- Upload daily attendance report across all UK sites to HQ’s system (BCT) timely
- Liaise with shift manager in different sites to sort out exceptions and abnormal hours, e.g. missing punch, adding missing hours on system after confirmation from shift manager
- Keep track on staff overtime hours and check against weekly invoice
- Regular communication and meetings with HR manager and HQ in China for BCT report analysis and improvements.

**HR system**
- Work with HQ in China to roll out HR system (Gaia System) and prepare for testing stage
- Implementation, carry out training & on-going support across UK warehouse
- Participate the training sessions carry out from HQ
- Discuss with HQ and HR manager regularly for possible solutions, actively participate training and meeting conducted by HQ in China
- Seek for advice / feedback for the system regularly from supervisors/managers to make further adjustment or improvement
- Enrol fingerprints for new starters into in-house clocking machine on daily basis and make sure staff hours adjust accordingly on their first date
- Maintain accurate records for staff information, working pattern, schedule hours on HR system
- Liaise with on-site recruitment consultant to smooth the process of the new joiners, leavers, and transfer of staff, ensure all data for each staff in-house HR system in line with agency system
- Generate payroll timesheet report from in-house HR system (GAIA) to agencies, make sure the hours are accurate and all overtime hours has been approved by line manager and HR manager before sending out

**Labour cost invoices Management**
- check thoroughly the hours against weekly invoices for each staff and investigate any abnormal or unauthorized OT work hours, reconcile variance after confirming with employee/line manager
- Request agency to revise the invoice amount if found any error or abnormal hours and feedback and report to senior HR manager promptly
- Submit payment request via internal system timely, track the process of the OA process regularly, send reminder to HR manager, Headquarters or Finance Team for approval if required
- Maintain good relations with supplier and agencies, review terms of business and charge rate regularly
- Confirm agency the amount of back payment or credit amount after calculating thoroughly.

**HR reports**
- Assist and support HR manager on various monthly report, such as Monthly labour cost report, Monthly labour cost projection report and Monthly headcount report across all U.K sites and submission on time
- Assist and support HR manager on various weekly report, such as Weekly Recruitment Summary report, Weekly invoice tracker report and invoice summary report and submission on time

**Recruitment & Leavers**
- Assist in the recruitment process and supporting hiring manager to achieve efficient interview experience and results
- Follow up the agencies on CVs and remind agencies on necessary hiring requirement and forward to hiring manager to review promptly
- Assist with all aspects of recruitment and selection, including posting job adverts, undertaking pre-employment paperwork, immigration document checking and completing on-boarding paperwork.
- Writing job descriptions, policies, procedures, HR forms and template letters.
- Co-ordinating and sitting in on interviews with hiring managers.
- Liaise with shift manager and IT department when staff resign to make sure all company’s equipment return and account being deactivated
- Completing exit interviews and analysing data to develop reports to for senior management
- Communicate and analysis with line manager with actual needs for replacement and new hires
- Check with senior HR manager for latest allowed headcount in HQ before recruitment

**General HR matters**
- Take part in Employment relations and engagement
- Keep track on staff training request records to see if these in line with pay rise adjustment for staff
- Advise on organisational change initiatives in line with policy and legal frameworks.
- Contribute to and/or manage strategic HR projects as agreed with Senior HR Manager
- Note-take at investigation and disciplinary hearings, as and when required.
- Supporting HR manager on a wide variety of people related topics and projects
- Any other jobs required by your HR manager.

**Qualifications, Skills, Knowledge & Experience required for role**:
**Essential**
- Experienced in working in Human Resources or Recruitment environment.
- Strong communication skills in both verbal and written.
- Up to da


  • HR Assistant

    6 months ago


    Leicester, United Kingdom Page-Hired Full time

    **HR Assistant **in the Property industry based in Leicestershire. The role entails providing support within the Human Resources department and requires proficiency in HR-related tasks. - A competitive salary - FTE £27,000-£32,000 - A temporary role with potential to progress - A supportive and development-focused company culture - Opportunity to gain...

  • HR Assistant

    7 months ago


    Leicester, United Kingdom Optima UK Full time

    **Job Title**: HR Assistant **Reports to**: HR Manager **Location**: Leicester **Role Type**: Secondment (Maternity cover 9 months) / Full-Time 9am-5pm **Role Summary of a HR Assistant**: The HR Assistant will provide crucial support to team members across administrative and organisational activities. This role is pivotal in establishing departmental...

  • HR Assistant

    6 months ago


    Leicester, United Kingdom Page Personnel Full time

    Reputable business - Potential to progress **About Our Client**: Our client is a recognised leader in the Property industry with a significant number of employees across the UK. They have a reputation for delivering high-quality services and have a strong commitment to employee development and satisfaction. - Assisting with day to day operations of the HR...

  • HR Assistant

    22 hours ago


    Leicester, United Kingdom First Recruitment Full time

    **Job Title - **HR Assistant **Reports to - **HR Manager **Job Outline - **To provide efficient HR administrative support to the Leicester site. **Main responsibilities**: **Attendance** - Work with shift supervisors to monitor and retain attendance record daily in Leicester and Northampton sites - Follow up continuous poor attendance staff in all sites...

  • HR Assistant

    1 day ago


    Leicester, United Kingdom Paul Mitchell Associates Full time

    Paul Mitchell Associates are working in partnership with a superb long term client of ours to assist them recruit a Temporary HR Administrator or HR Assistant. The role is ongoing and a great opportunity for someone to get stuck into a new assignment. - Experience of Microsoft Excel - Experience of SAGE - Administration experience - Human Resources...

  • HR Assistant

    7 months ago


    Leicester, United Kingdom WQE & Regent College Group Full time

    **HR Assistant** Thank you for your interest in this post at WQE. We believe that this is a particularly exciting time to be joining us, offering a real opportunity to make a difference in this thriving and vibrant Sixth Form College. We strive for excellence in all aspects of our work with students; their academic and wider achievements, their learning...

  • HR Advisor

    6 months ago


    Leicester, United Kingdom SF Group Full time

    HR Advisor Ref code: CXF99097073 Human Resources £25k - 28k per year Leicester, Leicestershire, England Fixed Term Contract Office Based Junior HR Advisor South Leicestershire £25,000 - £28,000 Are you a HR Assistant looking to take the next step? SF Recruitment are exclusively working with a large family business, they are looking for a HR Professional...


  • Leicester, United Kingdom De Montfort University Leicester Full time

    De Montfort University (DMU) is an ambitious, globally-minded institution with a relentless focus on delivering quality teaching and learning, and a campus-wide focus on providing a sector-leading student experience. A culturally rich university with a palpable commitment to the public good, it strives to maintain a stimulating and inclusive environment...

  • Cpd & HR Assistant

    7 months ago


    Leicester, United Kingdom Unitemps - De Montfort University Full time

    **Role** We are seeking cover for a CPD Assistant, please note there will be no HR work in this cover, we require someone with good admin skills. In line with KSIE (Keeping Children Safe in Education), you will need to have an up-to-date and registered DBS and evidence of Safeguarding training Effective communication, administrative and interpersonal...

  • HR Officer

    21 hours ago


    Leicester, United Kingdom Hays Specialist Recruitment Limited Full time

    **Your new company** Our client in the leisure industry are currently seeking a HR officer to join their HR team on a full time permanent basis. **Your new role** Reporting into the HR manager, supported by a HR assistant & HR advisor this is a varied and interesting role covering the whole breadth of a Generalist HR role. You will be acting an ambassador...

  • Hr Assistant

    2 weeks ago


    Leicester, United Kingdom Teacheractive Full time

    Job Title: HR Assistant (30 hours per week Part Time) Location:  Leicester Start Date: Immediate Start Salary: £17.27 Do you seek a challenge and like a fast-paced environment?Do you have incredible attention to detail?Do you have relevant experience in a office based environment?If so, TeacherActive is proud to be working with a mainstream college in...

  • HR Assistant

    2 weeks ago


    Leicester, United Kingdom CV-Library Full time

    Job Title: HR Assistant (30 hours per week Part Time) Location:  Leicester Start Date: Immediate Start Salary: £17.27 Do you seek a challenge and like a fast-paced environment? Do you have incredible attention to detail? Do you have relevant experience in a office based environment? If so, TeacherActive is proud to be working...

  • HR Coordinator

    2 days ago


    Leicester, United Kingdom Priory Central Services Full time

    Priory is the leading independent provider of mental healthcare and adult social care in the UK. A rare position has become available within the Corporate HR function. Reporting to the Corporate HR Business Partner, the Corporate HR Coordinator will provide an extensive range of HR and administrative support and guidance to the Corporate functions of the...

  • HR Advisor

    19 hours ago


    Leicester, United Kingdom Myonex Full time

    Could you be our new HR Advisor? This is a brand-new role offering a real opportunity to make your mark by supporting in developing our UK HR presence. If you are an experienced HR professional looking for a generalist role with real prospects, please read on! **About Myonex**: For over 30 years, Myonex has been a specialist in global clinical trial...

  • HR Generalist

    9 hours ago


    Leicester, Leicester, United Kingdom Gleeson Recruitment Group Full time

    Gleeson Recruitment Group is seeking a skilled HR Generalist to join our team in Leicester. As an HR Officer, you will play a key role in supporting our management team and workforce.The successful candidate will have experience as an HR Coordinator or Administrator looking to take the next step into an HR Officer role, or an experienced HR Officer eager to...

  • HR Advisor

    7 months ago


    Leicester, United Kingdom Showsec Full time

    Showsec has a fantastic opportunity for a Human Resources Advisor to join our busy and dynamic HR department, providing generalist advice, support, and guidance on HR-related matters. The HR Department based in Leicester constantly strives to provide first-class service by ensuring that best practices are adhered to in line with current employment...

  • HR Officer

    4 weeks ago


    Leicester, United Kingdom CV-Library Full time

    HR Officer Leicester Full Time& Permanent £32,000 - £35,000 Are you a experienced HR Coordinator / HR Administrator ready to step into a HR Officer role or an experienced Officer looking for a move to an operational, hands-on & busy manufacturing company? We are working in partnership with a highly experienced Head of People to recruit a HR...

  • HR Advisor

    6 months ago


    Leicester, United Kingdom Page Personnel Full time

    Competitive Salary - Reputable business offering progression **About Our Client**: Our client is a well-established provider in the professional services sector. With a team of over 500 members, they are committed to delivering exceptional services to their clients across the nation. Based in Hinckley, they have a strong market presence and a reputation for...


  • Leicester, Leicester, United Kingdom Eileen Richards Recruitment Full time

    **About the Position**We are seeking an experienced HR Advisor to join our team in Leicester. As an HR Operations Coordinator, you will be responsible for providing administrative support to the HR team, managing HR databases, and coordinating HR projects.The successful candidate will have CIPD Level 5 qualification, at least 3 years of experience in a...

  • HR Officer

    7 months ago


    Leicester, United Kingdom Finance Recruitment Solutions Full time

    Our client is a well-respected and high growth business operating within the FMCG / Retail Sector based in West Leicestershire and therefore with easy access to M1 / M69 / A5 As part of the company’s ongoing expansion, FRS have been enlisted to assist with the recruitment of a HR Professional to join the business as HR Officer. This position is being...