Projects Administrator at Busch

4 months ago

Telford, United Kingdom Made in Group Full time

This role will be responsible for general project administration for the Vacuum Systems Projects / Engineering Team; including but not limited to project set up, compiling documentation, maintaining document records, and supporting with the successful delivery of projects.

**Main Tasks - will include, but not limited to**:

- Administering Systems project orders on ERP system, including creating sales orders, production orders, creating item codes, dispatching orders, invoicing, and closing orders.
- Setting up new projects on network drives and project tracking board(s).
- Administering project gateway reviews and support with project progress tracking.
- Collating Systems team Key Performance Indicators (KPI) data and support the Systems Management Team with department reports.
- Document transmittals to customers and reporting on document status (e.g., approved/pending approval).
- Support with the tracking and resolution of any project non-conformances, for example overspends against budget, over-consumption of project hours, schedule delays.
- Updating project schedules
- Support engineers in creating documents for documentation manuals.
- Support Design Engineers to extract information from drawings and create parts lists (Bills of Materials, BoM).
- Support with the maintenance of the engineering standards database.
- Support with the maintenance of team processes and procedures.
- Support with project quality assurance tasks, such as taking photos of the system before packing.
- Support the Systems department with improving and sustaining 5S standards.

**Job Requirements**
- Strong Microsoft Office skills (such as bookmarking in MS Word and working with Pivot tables in MS Excel).
- Excellent verbal and written communication skills.
- Good customer service skills.
- Attention to detail, accuracy, and organised.
- Adapting to change, willingness to learn.
- Self-motivation and team working
- Organisation and planning skills.
- Problem solving.

**KPIs**
- On time delivery of projects
- Project cost to be within budget.
- On time project milestone invoicing
- Non-conformity resolution time
- Project set-up / close out time
- Engineer utilisation (chargeable hours / total hours)

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