Administrator - Skratch

This is the liaison between all departments within the business and the admin disciplines involved in the business. The Administrator will assist in all administrative areas of the business, coordinating and supporting where needed, from resource scheduling, raising financial documents and minute taking. This position is responsible for prioritising their workload, ensuring processes are followed for smooth completion of projects. You will be working in an exciting, dynamic, and fast-paced environment facing new challenges daily.

**Responsibilities**:

- Assist areas of the business with all administrative tasks
- Be commercially aware in all aspect of the role
- Support Sales and Project Managers with raising customer quotes
- Visual quote management, conducting weekly pipeline report for Past Due Quotes - shared with PM's for update and actions
- Regularly update the Forecasting Tracker - using updated Pipeline & Backlog report from Visual
- Liaise with various departments of the business to support with admin tasks such as, Project admin, business admin, HSE and finance support
- Arrange and manage project kick off and PIR meetings, ensuring CIP actions are taken and implemented
- Review and manage timesheets, sending a weekly report to Business Support Manager
- Working with Project Managers, to complete project P&L’s
- Resource scheduling
- Regular checks on scheduled jobs to ensure relevant RAMS are attached
- Ensure all scheduled jobs are completed and closed down by engineers
- Create project specific audits
- Ensure all audits are completed to a high standard and capture the relevant information, feeding back issues to Project Managers
- Fleet allocation for scheduled jobs
- Support with fleet tasks such as, organising fuel cards, booking in repairs
- Minute taking of internal and external meetings, where required Book accommodation for staff members working away on site
- Manage incoming calls

**HEALTH & SAFETY RESPONSIBILITIES**:
You are responsible for ensuring that you and any staff or sub-contractors under your management or control work safely and comply with all current and relevant health and safety and environmental legislation including the Railway Group and Company Standards

You are responsible for ensuring that you and your staff and sub-contractors under your management or control assess and control risks and plan and implement safe methods of working and are competent to carry out the task.

You are responsible for ensuring the safety of passengers, the general public and the environment is not affected by the activities of you, your staff and contractors under your control.

You must ensure that accidents, incidents or near misses to you or staff under your control are reported to your Manager, and that the accident book is filled in promptly.

You must ensure you and any staff under your management participate in the company cascade safety briefings.

**Experience**:

- Business admin training
- GDPR
- Working knowledge of ERP & CRM systems such as Big Change/SAP/Microsoft Dynamics AX/Visual/JD Edwards.

**Skills & Abilities**:

- Organization and planning skills
- Project time management
- Proven focus on internal and external customer satisfaction
- Ability to work as part of a diverse team.
- Strong MS Office Suite (Excel, Word, Power Point, MS Project
- Excellent verbal and written communication skills

**Competencies**:

- Indirect leadership
- Problem solving
- Teamwork/Facilitates Collaboration
- Risk management
- Communication
- Customer Focus
- Integrity & Trust
- Continuous Improvement
- Adaptability/Flexibility
- Accountability/Work Ethic
- Accountability/Drive for Results