HR Facilities Coordinator

4 weeks ago

Luton, United Kingdom Marriott International, Inc Full time

**Job Number** 22211541

**Job Category** Human Resources

**Location** Europe Office-UKShared Service, Cedar House 750A Parkland Square, Luton, BEDFORDSHIRE, United Kingdom VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

**JOB SUMMARY**

To provide office and facilities coordination support services to the UKSCC & to support the HR admin function.

**Experience**
- Previous administrative experience preferred.
- Previous experience in roles with organisational responsibilities desirable.
- Previous office coordination and some post room experience preferable.

**Skills and Knowledge**
- Strong communication skills (verbal, listening, writing)
- Accurate spelling and grammatical skills essential. Good literacy necessary, must be able to work with contracts and policies.
- Highly organised and efficient approach required; strong attention to detail
- Ability to manage varying needs and able to prioritize tasks to ensure best business results
- Ability to communicate effectively to all levels of associate within the business to ensure compliance with the car policy and statutory requirements
- Self motivated and able to work without close supervision.

**Education or Certification**
- High School completion or equivalent required; preferably with an administration / business studies qualification.

**Business Results**

The following are specific responsibilities and contributions critical to the successful performance of the position:
**Post room**
- Organize and sort the post into the correct pigeonholes/ scan to the relevant departments.
- Collect and frank all post each afternoon and ensure collection is made.
- Take responsibility for deliveries and ensures items are delivered to associate or stored away. Ensures that wrongly delivered items are returned to supplier.
- Book couriers for associates as needed and ensure all invoices are followed up and coded.
- Monitoring the postal spend and volume of how much post is sent out. Supply usage figures per department upon request.
- Monthly Franking reports and making sure all postal equipment is in stock.
- Distribute Special Deliveries to all departments
- Deal with courier disputes
- Top up Franking machine payments with P-Card
- Order consumables for franking machine and making sure all postal equipment is in stock.
- Report and deal with any issues with Post Office
- Order postal stationary

**Health & Safety**
- Undertake and maintain records for DSE Assessments and Fire Assessments/tests
- Management of Health and safety
- Maintaining records for Fire Marshalls and keep Fire lists updated
- Manage First Aid stock & order supplies as required
- Undertake Induction/Health & Safety meetings with new associates
- Assisting with Health and safety issues
- Record any Accident at work issues & keep a log
- Liaise with Landlords re half yearly Fire Evacuation Drill
- Organise First Aid at work training for associates
- Keep records of certificates and training for expiry dates
- Carry out Reception Fire Alarm Test
- Arrange annual PAT Testing
- Monthly Health and Safety risk assessments (H&S Walk-about)
- Carry out Risk Assessment Office Risk Assessments
- Carry out Risk Assessment for Pregnancy & Young Person
- Coordinate Fire Evacuation Drill with Landlord & Cedar Hse Tenants

**Office Support**
- Maintaining of appropriate envelope stocks and specialist heading paper, ensuring all printers are stocked with paper at all times
- Deal with all issues relating to photocopiers/printers
- Maintenance work i.e. change of lights bulbs, hanging pictures, moving equipment etc
- Maintaining the air flow within the building on a regular basis and compiling monthly reports
- Order and manage stationery stock
- Assisting with organising and setting up associate appreciation week and other office celebrations
- Order Length of Service Awards and certificates
- Be the day to day contact person for all 3rd party service providers
- Manage & maintain electronic personnel files
- Cover reception & switchboard
- Morning walk around - checking for any overnight issues and ensuring all meeting rooms are ready for use
- Issuing of associate security passes
- Assisting with workstation moves
- Purchase all office supplies inc. refreshements
- Process invoices for Cedar House via Peoplesoft Accounts Payable
- Meeting room set-up
- Coordination of delivery of catering
- Working closely with day janitor and evening cleaners
- Conference room scheduling and coordination
- Supply and monitor Out of Office keys & Security cards
- Ensure training for out of office security access and lone worker device
- Issued secruity passes for other Cedar House Tenants & organise payment & invoiceing
- Managed P-Card to the value of £5000
- Manage Corporate Card to the value of £5000
- Upload card payment onto JPMorgan and Marrexpress Financial Systems

**Housekeeping/Carpet Care/Window Cleaning**
- Maintain & liaise with housekeepi

  • HR Admin Coordinator

    1 month ago

    Luton, United Kingdom Impellam Group Full time

    **HR **Admin Coordinator** **Hybrid, Luton** We're Impellam Group, a global leader in the provision of global workforce and specialist recruitment solutions, and we are looking to grow our People Support team in Luton! **Role overview**: To provide a responsive, reliable, accurate, effective, friendly, and efficient administration service for all aspects...

  • HR Executive

    1 month ago

    Luton, United Kingdom Luton Town Football Club Full time

    We are looking for a Match Day Staffing Coordinator, to join our HR team on a full-time basis. You will be responsible for recruiting and coordinating casual staff on match days, and any other events. Reporting into the HR Manager, the role will have overall responsibility for the recruitment and onboarding of all casual staff throughout the season. They...

  • HR Generalist

    4 weeks ago

    Luton, United Kingdom Eaton Corporation Full time

    **What you’ll do**: As the HR Generalist you will provide support in functional areas of human resources including but not limited to assessment and selection, employee relations, compensation management, organization development, training and special projects across the Luton site. Your main responsibilities - Manage the recruitment process for both...

  • HR Advisor

    4 weeks ago

    Luton, Bedfordshire, United Kingdom Altitude-Recruitment Limited Full time

    A great HR opportunity to be part of a local HR team in Luton and to work closely with the People Business Partner, Talent Acquisition Partner and the HR Services Centre in Krakow (Poland). A Professional Group that is one of the leading electrical global providers of food service, beverage and laundry solutions, serving a wide range of customers globally,...

  • Transport Coordinator

    1 month ago

    Luton, United Kingdom The Delivery Group Full time

    An exciting opportunity has arisen for a temporary full-time Transport Coordinator to join our team at the Luton Hub. The hours of work are 40 hours per week, working nights. However, it is essential applicants are flexible to work outside of the normal core hours when required and there will be a need to work some Saturdays. JOB OVERVIEW: As a Transport...

  • Administrator

    1 month ago

    Luton, United Kingdom St Marys Church, Luton Full time

    **ST MARY’S, LUTON** **JOB DESCRIPTION: Administrator** **20 hrs/week over 5 days** **£22,500 FTE i.e. £11.54/hr or pro rata £12,000 per annum** **St Mary’s Church** St Mary’s is a vibrant Anglican Church located in the centre of Luton. We are a charismatic evangelical church worshipping in a beautiful building in the centre of Luton. Our people...

  • Women’s Health Oncology Admin Coordinator

    12 hours ago

    Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Job summary The Women's Health Oncology Admin Coordinator will work as part of the Women's Health Administrative Team, who deliver a wide range of admin services within Gynaecology Oncology Services at Luton, for inpatient and outpatient treatment pathways. The post holder will be responsible for coordinating the day-to-day management, booking, and...

  • Administrator

    1 month ago

    Luton, United Kingdom Tezlom Hitchin Full time

    **Job Title: Administrator** **Location: Luton, Bedfordshire** **Hours: 40 hours a week (Monday to Friday)** Tezlom is looking for an administrator to join a healthcare establishment to provide administrative support in the areas of Finance, HR, Purchasing & Facilities Management. To undertake reasonable duties required by the Line Manager and/or the...

  • Principal Contractor

    3 weeks ago

    Luton, United Kingdom Flexistaff Solutions Ltd Full time

    Flexistaff are recruiting for a Principle Contractor who would be suitable to meet the criteria's for our client, a Manufacturing plant in Luton, who are undergoing a series of modifications supporting the electric vehicle revolution.Pay rate - £45 per hourYou must hold NEBOSH for this roleShift rota - Dayshift (times TBC) the shift hours will range from 8...

  • Quality Manager

    2 weeks ago

    Luton, United Kingdom The Health and Safety Partnership Limited Full time

    Quality Manager required to join a Facilities Management service provider operating in hard services such as mechanical, electrical, HVAC, fabric maintenance, small works and projects across broad ranging client sectors.As this is a Nationwide role we welcome applications from people living within the Northern Home Counties - Buckinghamshire, Hertfordshire,...

  • Quality Manager

    2 weeks ago

    Luton, United Kingdom The Health and Safety Partnership Limited Full time

    Quality Manager required to join a Facilities Management service provider operating in hard services such as mechanical, electrical, HVAC, fabric maintenance, small works and projects across broad ranging client sectors. As this is a Nationwide role we welcome applications from people living within the Northern Home Counties - Buckinghamshire, Hertfordshire,...

  • Sustainability Lead

    1 month ago

    Luton, United Kingdom Leonardo UK Ltd Full time

    **The Opportunity** We have a fantastic new opportunity at Leonardo UK for a Sustainability Lead within the **Electronics Division UK**. Leonardo is a global high-tech company and one of the key players in Aerospace, Defence and Security. Headquartered in Italy, Leonardo has over 45,000 employees globally (Italy, the UK, the US, and Poland), of which 7,500...

  • Exhibition Sales Manager

    3 weeks ago

    Luton, United Kingdom Konker Recruitment Full time

    Sales Manager£50k - £55k + OTEOnsite Our client is a company that connects people creatively; building and designing brand experiences with exhibition, POS, interior design, manufacture, and logistics.They are looking for a dynamic and experienced Sales Manager to join our team. In this position, you will be responsible for leading the sales team and...

  • Head of Base Maintenance

    1 month ago

    Luton, United Kingdom TUI Full time

    The way we work across the TUI Group is changing. Our goal is to be a truly integrated, digitally empowered, global travel company, utilising the same platforms and processes to deliver the most competitive, innovative and desired holiday experience for our customers. As Head of Base Maintenance, you will play a key role in driving this agenda by further...

  • Head of Base Maintenance

    1 month ago

    Luton, United Kingdom TUI Full time

    The way we work across the TUI Group is changing. Our goal is to be a truly integrated, digitally empowered, global travel company, utilising the same platforms and processes to deliver the most competitive, innovative and desired holiday experience for our customers. As Head of Base Maintenance, you will play a key role in driving this agenda by further...

  • Exhibition Sales Manager

    3 weeks ago

    Luton, United Kingdom Konker Recruitment Full time

    Sales Manager£50k - £55k + OTEOnsite Our client is a company that connects people creatively; building and designing brand experiences with exhibition, POS, interior design, manufacture, and logistics.They are looking for a dynamic and experienced Sales Manager to join our team. In this position, you will be responsible for leading the sales team and...

  • Materials Testing Technican

    1 month ago

    Luton, Bedfordshire, United Kingdom Expleo Group Full time

    Are you a Materials Testing Technician looking for your next long term contract? Expleo are currently recruiting on behalf of our prestige client for a Materials Testing Technician on a 12 month contract basis, based in Bedfordshire. The ideal candidate will be working inside IR35 with the ability to travel to site 5 days per week. Responsibilies of the...

  • Materials Testing Technican

    1 month ago

    Luton, Bedfordshire, United Kingdom Expleo Group Full time

    Are you a Materials Testing Technician looking for your next long term contract? Expleo are currently recruiting on behalf of our prestige client for a Materials Testing Technician on a 12 month contract basis, based in Bedfordshire. The ideal candidate will be working inside IR35 with the ability to travel to site 5 days per week. Responsibilies of the...

  • Professional Development Coordinator

    7 days ago

    Luton, Bedfordshire, United Kingdom Ball Full time

    Further your career at Ball, a world leader in manufacturing sustainable aluminum packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe! From endlessly recyclable aluminum cans, and cups, to aerosol bottles, our goal is to contribute to a better community,...

  • Trainee GI Advanced Practitioner Radiographer

    2 weeks ago

    Luton, United Kingdom Oxleas NHS Foundation Trust Full time

    Job overview This role is one of Six Supervisory roles based in the Outpatient/Ward Clerk team at Luton and Dunstable Hospital. This role will be to supervise the Call-centre and Admin Support team. You will support these teams, ensuring all processes are carried out efficiently and effectively and key performance indicators are met. This will involve...