Property Administrator
6 months ago
**What's involved with this role**:
**Temporary Property Administrator - Business Support**
**Reference no: AFC 5233134**
**Pay Rate: £12.09 per hour PAYE**
**37 Monday - Friday, normal working hours**
**This opening assignment is for 12 months**
**City: WATFORD**
**Basic DBS disclosure required**
**Key Responsibilities**:
- Provide a range of administrative and front of house services utilising organisational policies, procedures and digital systems.
- Organise and progress the full range of activities associated with the management of business meetings, ensuring efficient and effective planning for a single or series of meetings, addressing timelines, notifying participants, venuelocation (including use of digital technology), refreshments, agenda preparation, minuting and progress chasing agenda items and follow up actions.
- Provide written, verbal and e-correspondence, in collaboration with management and operational colleagues, ensuring prompt, courteous and appropriate responses.
- Undertake desk top research on behalf of colleagues and management to inform responses to correspondence received or to enable the completion of specific reports.
- Produce presentations, written and financial reports for management, including formatting of information and data, which is consistent with organisational and regulatory standards.
- Maintain and support the development of management information systems to enable the extraction, tracking and presentation of accurate data. To be responsible for the quality, accuracy and timeliness of data inputted and contribute to and implement approaches to improve the quality of data.
- Utilise other organisations operating frameworks and systems to input and source information. To prepare reports, as directed by management or colleagues.
- Contribute to income and expenditure reporting, referring to budget and financial reports using corporate systems and relevant databases.
- Retain up-to-date and accurate records of financial transactions through the inputting and retrieval of data from information systems, including the payment of invoices, purchase orders and petty cash, card readers, on-line payments and P cards.
- Provide a professional front of house service to welcome internal and external visitors, ensuring visitors experience is welcoming and professional to reflect our brand and values
**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**
Other “Essential Requirements” - Please check to ensure that your CV addresses the following items:
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Qualifications:
- Business Administration S/NVQ Level 2 or equivalent qualification or work experience
**Experience**:
- Experience of providing a confidential, professional service and to work flexibly to meet the demands of the role
- Customer services experience
Skills & Abilities:
- Ability to achieve set deadlines when dealing with specific requests with confidence and accuracy
- Ability to present a range of information in a variety of formats to different audiences and within hierarchy.
- Ability to respect confidentiality in the workplace and to provide a professional service to meet the demands of the role.
- Effective communication written and oral to a range of different personnel
**Job Ref: AFC 5233134**
**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
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