Administration Assistant

2 weeks ago

Essex, United Kingdom Intertek Full time

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customer’s operations and supply chains.

An exciting opportunity has arisen within our West Thurrock branch for an Administration Assistant. We are looking for an enthusiastic, committed administrator who is an excellent communicator, organised and able to work well under pressure and often using own initiative.

**Responsibilities**:

- Receive, direct and relay telephone messages and enquires.
- Receive all types of visitors, issuing visitors badges and safety PPE if needed, ensuring visitor book is completed and arranging their collection by the appropriate person.
- Ensure contractor book is completed and work is signed off by relevant person.
- Distribute all incoming mail and outgoing mail.
- Copying, mailing, and filing of any relevant documentation.
- Maintain stock levels of all office and laboratory supplies and goods.
- Managing the ordering process of all supplies and goods from start to finish. This includes quotations, supplier online portals, ordering, raising of P/O’s, receipting of P/O’s and invoices.
- Managing P-card purchases and the P-card process.
- Unpack and store all goods purchased.
- Maintain meeting room diary.
- Manage door entry system and issue pass cards for site.
- Arrange taxis, buffets and any accommodation needed for visitors.

**Key Requirements**:

- Previous experience in a receptionist and or administration role is beneficial.
- Good IT literacy skills, especially Excel.
- Excellent communication skills (verbal and written)
- Proven experience of customer relations
- Experience and knowledge of petroleum industry is desirable but not essential
- Professional and responsible
- Good organisation skills
- Full driving license
- A serious commitment to accuracy and quality while meeting goals and deadlines.

Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world.
- Competitive salary/benefits
- Development and career opportunities around the Globe
- Working in a highly motivated team and dynamic working environment

Intertek operates a preferred supplier arrangement and we do not accept unsolicited approaches from agencies.

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