Administrative Assistant

2 months ago


Essex, United Kingdom Peardon Health and Safety Limited Full time

We are a small Health and Safety Consultancy (currently based in South Ockendon, Essex but potentially relocating to the North Essex area) and are looking to employ a administration assistant.

We offer a wide range of consultancy services to our clients, predominantly within the Construction sector.

This includes:
- Advice and assistance to Designers and Clients with regards to the CDM Regulations 2015,
- Preparing Contractors site documents such as Construction Phase Plans, Risk Assessments, Method Statements, COSHH Assessments,
- Presenting training seminars/workshops to contractors and CPD sessions to professionals,
- Undertaking regular site safety inspections and premises audits
- Assistance with completion of accreditations (SSIP’s etc) and PQQ’s
- Fire Risk Assessments etc

**Responsibilities and Duties**

Working under the Managing Director/Senior Members the role would be to assist them with the wide range of services we currently provide.

The role would include.
- Answer and direct phone calls
- Organise and schedule appointments, training sessions etc
- Assist in the preparation of Health & Safety Files and setting up documents
- Assist in collation of information from clients/contractors to assist with accreditation's
- Responding to questions and requests for information
- Preparation of training materials
- Develop and maintain our electronic filing system and updating office databases
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Liaise with the team to handle requests and queries.

**Qualifications and Skills**
- Proven experience as an Office Administrative Assistant,
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and photocopiers etc
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and the ability to prioritise work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-tas

Prior knowledge of the construction industry would be a benefit but is not essential.

**Benefits**

Entry into the company bonus scheme (performance related)

**Negotiable salary based on qualifications and experience.**
- NOTICE TO THIRD PARTY AGENCIES:_

**Job Types**: Full-time, Part-time

**Salary**: £13,809.71-£26,954.96 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Essex: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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