Facilities Administrator

3 weeks ago


Essex, United Kingdom Integral Full time

Facilities Administrator

Job Profile

An understanding of facilities administration functions with an ability to take instructions and act on their own initiative. Must have effective communication skills, good telephone manner, general understanding of databases, word processing & the internet. The post holder must be willing to build knowledge of the contract service standards, payment mechanism and familiarity with the client to support the site management teams to manage contractual obligations.

Responsibilities

The post holder will assist in the running of the CAFM system and administrative service to the management teams throughout the region, including support in maintaining contractual compliance and mitigation of service failures. To provide a timely and effective service as a critical part of the facilities team. Support other contracts and parts of the division in a Facilities Coordinator capacity.

Functions

  • To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building
  • To ensure subcontract renewals are coordinated and administered
  • To train and support the development of other Facilities Coordinators and Facilities Administrators
  • To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM
  • To support the CDM by leading on administration aspects of internal and external client audits
  • To complete SOPF Site Audits as required by the CDM
  • Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits
  • Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only)
  • Provide support, training and coaching for new employees
  • To Copy Facilities Admin Duties to here

Other Responsibilities

  • Support the CDM in compliance with the PPM programme
  • Support the CDM in compliance with client service level outputs
  • Support the CDM in compliance with company Quality Assurance procedures
  • Supporting the CDM in aspects of Health and Safety standards in the FM operations
  • Assist other PPP premises with Reactive and PPM if requested by the CDM.
  • Continue with self-development to improve service delivery and reduce outsourcing needs.

Job Measurement Data

  • Internal and External KPI Performance
  • Financial Penalties
  • Internal and Reporting

Essential

  • Must have min 3 years Facilities Coordinator in a multi contract/site or large-scale account
  • Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation
  • Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal
  • Technology i.e., Microsoft Word and Excel, Outlook, and good typing skills
  • Good understanding of CAFM
  • Technical knowledge of Mechanical/Electrical Plant and Equipment
  • Ability to prioritise workload and tasks
  • Can do attitude with a proactive approach
  • Have a good awareness of Health & safety working practices

Desirables

  • IOSH (Managing safely)
  • Previous history of working within Facilities Management Services and knowledge of Facilities Management software.
#J-18808-Ljbffr

  • Essex, United Kingdom Finegreen Full time

    Finegreen are currently supporting a large NHS Trust in the appointment of Director level Estates and facilities professional for an initial period of 12 months. The organisation is open to applicants looking for secondment opportunities also (must be at Band 9 level for this to be considered). Key responsibilities will include: Responsible for the...


  • Basildon, Essex, United Kingdom Adore Recruitment Full time

    Our client is looking for a Facilities Maintenance Coordinator to join their growing team, who deal with planned and reactive maintenance nationally. This company specialise in providing maintenance support to national high street retailers of specialist designer brands. We are looking for an experienced Facilities Maintenance Coordinator to join them who...


  • Purfleet, Essex, United Kingdom Carpetright Full time

    Online and in-stores across the country, our experts are bringing customers’ dreams to life. The big dreamers, go-getters and team players who thrive in fast-paced, high-energy environments. Embracing new ideas and offering flexible solutions, both digitally and in-store to delight our customers, enhance their shopping experience and inspire our...


  • Harlow, Essex, United Kingdom Finegreen Full time

    Finegreen are currently supporting a large NHS Trust in the appointment of Director level Estates and facilities professional for an initial period of 12 months. The organisation is open to applicants looking for secondment opportunities also (must be at Band 9 level for this to be considered). Key responsibilities will include: Responsible for the...


  • Loughton, Essex, United Kingdom Kayman Recruitment Full time €26,000 - €30,000

    Contract and Compliance Administrator Loughton, Essex £Office based role Strong attention to detail - confident writing documents and contracts? Working within a Recruitment business, who specialise in placing into the Energy and Renewables sector, this role requires someone who is a motivated self starter, who can fit into the role quickly,...


  • Basildon, Essex, United Kingdom Premier Work Support Full time

    Our client, a well-established company in Basildon is looking for an experienced Facilities Maintenance Service Co-ordinator to join their team to cover a 12-month maternity contract with the possibility of the role developing into a permanent contract. Our client is looking for a friendly and personable individual with experience of co-ordinating...


  • Harlow, Essex, United Kingdom Grafton Recruitment Full time

    Job Title: Deputy Director of Estates and Facilities Location: Harlow, CM20 Salary: £51.09 - £58.79 per hour Hours Available: 37.5 hours per week Contract Length: 6 months Gi Group Recruitment are now seeking to appoint a Deputy Director of Estates and Facilities to our Public Sector client based in Harlow, Essex. The Deputy Director of Estates and...


  • Brentwood, Essex, United Kingdom Pin Point Recruitment Full time €26,000 - €30,000

    Accounts Receivable Administrator Pin Point Recruitment are looking for an Accounts Receivable Administrator to join a manufacturing company based in Brentwood. Ensure all customer data, inclusive of invoicing, credit limits, addresses, shipping details, and pricing is maintained accurately. * Validate the sales order shipments with the correct quantities...


  • Brentwood, Essex, United Kingdom Pin Point Recruitment Full time €26,000 - €30,000

    Accounts Receivable Administrator Pin Point Recruitment are looking for an Accounts Receivable Administrator to join a manufacturing company based in Brentwood. Ensure all customer data, inclusive of invoicing, credit limits, addresses, shipping details, and pricing is maintained accurately. * Validate the sales order shipments with the correct quantities...


  • Harlow, Essex, United Kingdom SF Recruitment Full time

    SF Recruitment are working with an organisation based in Harlow who are looking for an experienced NHS Director for the role of Deputy Director of Estates and Facilities 12 month FTC Band 9 The Deputy Director of Estates and Facilities is responsible for the strategic and operational management of the Trust's Estates and Facilities functions to...


  • Harlow, Essex, United Kingdom SF Recruitment Full time

    SF Recruitment are working with an organisation based in Harlow who are looking for an experienced NHS Director for the role of Deputy Director of Estates and Facilities 12 month FTC Band 9 The Deputy Director of Estates and Facilities is responsible for the strategic and operational management of the Trust's Estates and Facilities functions to...


  • Grays, Essex, United Kingdom Sutton Recruitment Full time

    Sales Administrator Co-Ordinator Sales / Administration Type: Permanent Sutton Recruitment are accepting applications for an experienced Sales Administrator Co-Ordinator to join a leading global storage solution provider, dedicated to offering innovative and reliable storage options worldwide. The client allows businesses and consumers to store anything,...


  • Grays, Essex, United Kingdom Sutton Recruitment Full time

    Sales Administrator Co-Ordinator Sales / Administration Type: Permanent Sutton Recruitment are accepting applications for an experienced Sales Administrator Co-Ordinator to join a leading global storage solution provider, dedicated to offering innovative and reliable storage options worldwide. The client allows businesses and consumers to store anything,...


  • Harlow, Essex, United Kingdom SF Recruitment Full time

    SF Recruitment are working with an organisation based in Harlow who are looking for an experienced NHS Director for the role of Deputy Director of Estates and Facilities 12 month FTC Band 9 The Deputy Director of Estates and Facilities is responsible for the strategic and operational management of the Trust's Estates and Facilities functions to support the...


  • Harlow, Essex, United Kingdom SF Recruitment Full time

    SF Recruitment are working with an organisation based in Harlow who are looking for an experienced NHS Director for the role of Deputy Director of Estates and Facilities 12 month FTC Band 9 The Deputy Director of Estates and Facilities is responsible for the strategic and operational management of the Trust's Estates and Facilities functions to support the...


  • Chigwell, Essex, United Kingdom Elysium Healthcare Full time €32,000

    If you are a skilled trades-personor 'handy person' with knowledge of Health & Safety standards and experience of managing a team and external contractors to ensure a safe and functioning environment, then join the team at The Lakefields Neurological Centrein Chigwell as a Facilities Manager, As a valued member of the team, and with a team of your own,...


  • Essex, United Kingdom Anderselite Full time

    **Sector**: Facilities Management - **Contact**: Adriana Majewska - **Contact Phone**: 0207 7437513 - **Expiry Date**: 06 March 2023 - **Job Ref**: 399939AMA Fantastic opportunities available for a Customer Service Administrator to join a busy Housing Maintenance team for a well-respected construction company on a contract assignment. Your role will be key...


  • Grays, Essex, United Kingdom Flow Sports Personnel Ltd Full time

    Our client is a leading leisure trust, which operates Leisure facilities in Essex. They are currently looking to recruit a part time Membership/Collections Administrator to join their team. The role is a part time role 20 hours per week. As a Membership/Collections Administrator for Impulse Leisure, ideally you will have previous experience working with...


  • Grays, Essex, United Kingdom Flow Recruitment Full time

    Our client is a leading leisure trust, which operates Leisure facilities in Essex. They are currently looking to recruit a part time Membership/Collections Administrator to join their team. The role is a part time role 20 hours per week. As a Membership/Collections Administrator for Impulse Leisure, ideally you will have previous experience working with...


  • Harlow, Essex, United Kingdom Finegreen Full time

    Finegreen are currently supporting a large NHS Trust in the appointment of Director level Estates and facilities professional for an initial period of 12 months. Responsible for the strategic and operational management of the Trust's Estates and Facilities functions to support the delivery of high quality healthcare and for the development of services in...