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Receptionist / Administrative Assistant - Oregon

4 months ago

Coalville, United Kingdom Barratt Developments Plc Full time

**What you'll be doing?**:
Oregon Timber Frame (OTFE), one of the UK’s largest timber frame manufacturers are a division of Barratt Developments PLC, Britain’s largest housebuilder, following an acquisition in 2019.

We specialise in the design, manufacture, supply and erection of structural timbers to all divisions across the Barratt Group.

Barratt have been nationally recognised as 5-star housebuilder thirteen years in a row for supplying high-quality homes for all generations. That is more than any other major housebuilder. It is because we combine the brightest minds, the latest technology, and a genuine commitment to putting customers first. We want the best people in the industry to help us shape the future of house building.

We are building an organisation where anyone with drive and talent can pursue the career they want. We are building a culture where anyone, regardless of gender, race, sexuality, disability, background or any other characteristic, can progress and be proud to work for us.

**JOB OVERVIEW**

To provide a professional and efficient reception duties.

To provide administrative support to all members of the team, as and when required.

**OBJECTIVES & RESPONSIBILITIES**
- Call handling on switchboard.
- Taking messages and dealing with queries effectively and efficiently.
- Greet all personal callers, representatives and visitors in a polite, friendly, professional manner.
- Co-ordinate safe entrance and exit of all representatives and visitors to ensure they are signed in and out and no unauthorised person gains access.
- Maintaining meeting room bookings.
- Visitor catering arrangements
- Receiving and correctly distributing incoming mail.
- Collating and dispatching outgoing mail.
- Assistance in preparation of materials for events.
- Monitor general stationary levels and prepare monthly orders for purchase.
- Accommodation and travel bookings, where required using company credit card.
- Maintaining an organised and well maintained reception area.
- Support with general administrative duties including general typing and photocopying/scanning duties.
- To carry out all duties in accordance with Company policies and procedures.
- To attend any mandatory training as required for your role.
- To carry out other such similar duties that may be reasonably required by your line manager.

**What you'll need?**: To be successful in this role we are looking for:
**KEY ATTRIBUTES / QUALITIES**
- Clear communication skills - spoken and written.
- Well presented, friendly manner.
- Good time management: Ability to prioritise workload in a timely manner.
- Computer literature in the use of Microsoft Office.
- Ability to work effectively under pressure.
- Excellent attention to deal.
- Strong inter-personal and co-ordinating abilities.
- Excellent time keeping and attendance records.

**EXPERIENCE**
- Proven experience of working in a reception area or similar or proven experience in a customer service role.

**Our Company and Benefits**:
We’ve been nationally recognised as a 5 star housebuilder since 2009 for supplying high-quality homes for all generations. That’s more than any other major housebuilder. It’s because we combine the brightest minds, the latest technology, and a genuine commitment to putting customers first. We want the best people in the industry to help us shape the future of building. We have tailored opportunities for apprentices, graduates, experienced professionals and ex-Armed Forces personnel to come and help us stay one step ahead, and build the homes that Britain needs.

Barratt adopts a hybrid way of working which assumes that where roles allow, our office-based colleagues divide their time between working in the office, on our construction sites and sales offices, and working from home, as the role dictates. We recognise the many benefits that an effective hybrid working culture brings to both the Company and our colleagues.

We are building an organisation where anyone with drive and talent can pursue the career they want. We are building a culture where anyone, regardless of gender, race, sexuality, disability, background or any other characteristic, can progress and be proud to work for us.

As part of working for Barratt Developments PLC and specifically for this role we offer:

- Competitive Salary
- Competitive Bonus Scheme
- Private Medical Insurance - single cover
- Annual Health Assessment
- 26 days’ holiday (increase by 1 day for every 3 years’ continuous service up to 28 days)
- Choice of Flexible Benefits
- Enhanced Family Friendly Policies