Accounts Payable Administrator

6 months ago


Gloucester, United Kingdom GBE Converge Full time

**Job title: **Accounts Payable Administrator

**Based from: **Gloucester

**Reports to: **Finance Manager - CTL

**Salary**: Up to £28,000 per annum - DOE

**The Role**

As an Accounts Payable Administrator you will be responsible for supporting the maintenance of the Purchase Ledger, including the processing of invoices for payment and reconciling supplier statements in order to ensure the finance team achieves its deadlines and targets.

**Duties and Responsibilities**
- Posting and processing supplier invoices to supplier accounts using Sage 50 and Sage 200
- Ensuring invoices agree to purchase orders and query with the purchasing team when there are differences
- Checking sub-contractor invoices to work schedules to ensure the costs are assigned to the correct projects
- Coding of invoices and arranging sign off by department managers
- Setting up new supplier accounts in Sage
- Reconciling all supplier statements received in a timely manner to ensure the accuracy of financial reporting and payments to suppliers
- Ensuring invoices are filed correctly and maintaining purchase ledger folders
- Processing expenses and credit card statements
- Processing bank payments (multi-currency)
- Providing ad-hoc support to the finance and Senior Leadership Team as and when required

No job description can be entirely comprehensive and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual’s remit and capability, and consistent with the status and responsibilities of the role within the business.

**Person Specification**

**Essential**
- Accounts Payable experience
- Excellent communication skills both written and verbal
- Excellent organisational and time management skills
- Good working knowledge of Microsoft Word and Excel, and confident using IT software
- Excellent attention to detail, sound problem solving skills and analytical thinking
- Ability to prioritise workload as per operational needs
- Ability to work to a timetable and meet deadlines

**Desirable**
- Knowledge of Sage 50 and 200, SAP, Eque2 and simPRO systems
- Experience of multi-currency purchase invoice processing
- Previous experience of working within construction industry

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

**Working Conditions**

Working from our open plan Gloucester Head Office. This role requires working with company systems, using multiple screens and IT packages so the role is mainly desk based.

**Group Compliance**

As part of the companies compliance to The Health & Safety at Work Etc Act 1974, ISO9001 for Quality, ISO14001 for Environmental and ISO27001 for Information Technology, there are several key objectives that are issued each year upon management review that we expect all staff to work towards in order for the company to meet these objectives and include but are not limited to:

- Compliance to all legislative and British Standard requirements
- Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
- Maximise customer satisfaction with the services provided by GBE Converge
- Working to reduce, renew and recycle any waste on and off our sites including our offices
- Protect the environment and ensure use of toxic materials is avoided where possible
- Work to best safe practice and ensure actions do not cause harm unto themselves or others
- Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
- Ensure all minimum training requirement are met in compliance with the relevant ISO standards
- Ensure that any Information Technology ‘incidents’ are effectively reported and resolved in a timely fashion (internally or externally)
- Maintain clear desk and screen at all times
- Compliance to ensure no deliberate breaches in security information and/ or systems

**Job Types**: Full-time, Permanent

**Salary**: Up to £28,000.00 per year

**Benefits**:

- Company pension
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- What is your salary expectation?
- What is your current notice period?

**Experience**:

- purchase ledger: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

**Location**:

- Gloucester, Gloucestershire (preferred)

Work Location: In person

Reference ID: 272CTL



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