Human Resources Assistant

3 weeks ago

Lisburn, United Kingdom XPERIENCE IT SOLUTIONS LIMITED Full time

**Vacancy**:People Assistant

**Reference**: PA/LSB/PB/SNT/BSE/03/3023

**Date**:01/03/2023

**Contract**:Permanent

**Hours of Work**: Full Time (36.25 hours per week)

**Reporting to**:People Business Partner

**Location**:Hybrid working from one of our UK offices: Lisburn (Northern Ireland), Peterborough (Cambridgeshire), St Neots (Cambridgeshire) or Bury St Edmunds (Suffolk). Or fully remote working considered.

At Xperience we deliver business efficiencies through Digital Transformation.

We put our clients at the heart of everything we do, helping them create better, faster processes, build stronger customer relationships, strengthen data security, accelerate profitability and position them for growth. That’s why we’ve got over 1,100 clients who are more efficient, more productive and more profitable just because they work with us. And, it’s why 95% of our clients say they would recommend us. But really, it’s our people that make the difference at Xperience. They have the expertise and ambition to collaborate with our clients to guide them towards the optimum solution. Together as a team and through partnerships with world leaders in technology, we provide smart solutions that provide real digital transformation in businesses, including Cloud, ERP, CRM, Managed IT, and Cyber Security.

**The Role**

We are undergoing an exciting time in our evolution and now seek a dynamic and ambitious **People Assistant** to join a growing business that will support you to reach your full potential. As a People Team, we collaborate in providing support to our sites in Lisburn, Peterborough, Bury St Edmunds, St Neots and Glasgow as well as a number of homeworkers totalling a headcount of approx. 180.

Joining our growing People Team located across NI and the East of England, you will support the smooth running of the department by providing administrative and logístical assistance, whilst having involvement in day-to-day People support activity in collaboration with other People Team members.

This role will draw on your experience in HR administration, the maintenance of HR systems and processes, recruitment and onboarding coordination, and event management. This role presents an opportunity to work across all people related disciplines throughout the full employee lifecycle, from recruitment to offboarding.

The role presents an excellent opportunity for an ambitious individual looking to kick-start or develop their career within Human Resources, supporting on key strategic projects across wellbeing, recruitment and employee engagement, in a dynamic, fast-paced and growing organisation.

You’ll have the opportunity to add real value, working with a range of stakeholders at all levels, supporting the business to drive commercial value through our people. You will join a team that is committed to your development with the support to grow your skills and opportunity to get involved in the full remit of People related activity, having your ideas heard and acted upon.

As we want to identify only the best talent to join our team, this role may be based in any of our UK offices on a hybrid basis, however full remote working may also be considered.

**Key Responsibilities**:

- Provide a professional and confidential People administration support service to the business
- Act as first point of contact for employees and managers across all locations for People related administration queries (employee benefits, people systems etc.) escalating issues to the wider People Team and external providers where necessary. This includes management of the People Team’s shared mailboxes.
- Maintaining our HR Information System ensuring data integrity, maximising the system’s capability
- Identify opportunities to improve the efficiency of HR administrative processes, including automation
- Support the reporting of KPIs and delivery of dashboards to help drive people management across the business
- Support the co-ordination of recruitment activity and on-boarding processes:

- Job adverts
- Interviews and assessment centres
- Preparation of recruitment materials/information packs
- Pre-employment checks and contracts of employment
- Applicant Tracking System administration
- Collating new starter information, creating new employee records
- Support the delivery of induction events and probation-related activity
- Provide administrative support to wider People Team e.g. letter writing, generating and compiling reports, arranging meetings and travel
- Support the People Team as needed with employee relations activity such as absence management, flexible working requests etc.
- Support general learning and development activity within the organisation

**Essential**:

- At least 1 years’ experience working in a busy HR department supporting HR and/or recruitment administration
- Proven ability to communicate at all levels within the organisation
- A strong analytical aptitude, with previous experience of manipulating and m

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