Business Support

6 months ago

Stockport, United Kingdom NHS Greater Manchester Integrated Care Full time

The primary function of the role is to provide an efficient and effective administrative and formal secretarial function for the NHS GM Stockport Locality's Corporate Affairs responsibilities.

The post holders will also provide PA support to members of the NHS GM Stockport Locality Leadership Team.

We are looking to recruit Full-Time Business Support.

**Please Note**:
As an organisation we do not hold a Home Office sponsorship license, you should hold the Right to Work in the UK.

**Previous applicants need not apply**

As a key member of the Corporate Affairs Directorate the role will work closely with senior staff across the organisation.

The role will also include work with GP members and clinical across primary care and collaborative work with colleagues working in partner organisations across NHS GM.

NHS Greater Manchester Integrated Care

Integrated Care Systems (ICSs) are partnerships of health and care organisations that come together to plan and deliver joined up services and to improve the health and wellbeing of people who live and work in their area. Their purpose is to improve outcomes in population health and healthcare; tackle inequalities in outcomes, experience, and access; enhance productivity, value for money, and support broader social and economic development in their area efficiency. This will be delivered in neighbourhood, place, combinations of places and GM system.

Our NHS People Promise

Our NHS People Promise -the promise we must all make to each other, to work together to improve the experience of working in the NHS for everyone. Like many other employers, NHS GM currently has evidence of unwarranted inequalities in the workforce, most notably in relation to minoritised ethnic, female and\or disabled staff and their intersectionality. As a result, we will use positive action measures to bring benefits to our organisation, including a wider pool of talented, skilled, and experienced people from which to recruit and a better understanding of the needs of a more diverse range of customers.

RESPONSIBILITIES

Corporate Affairs and Governance

The post holder will provide a full secretarial and administrative function for their identified NHS GM Stockport Locality meetings and groups, to enable them to deliver compliance in areas such as risk management, audit and information governance. The information they will see will at times be confidential, contentious, and sensitive.

The post holder is responsible for planning meetings as per the agreed schedule, finding venues, ensuring invitations are sent and attendance followed up. They will propose agendas (agreeing them with the Chair and/or the Office Manager), ensure that papers are available on time and sent them out to group During the meetings they will take formal minutes; following the meeting, they will type these up, using the house style and ensure that the minutes are approved and sent out within agreed timescales.

Following the meeting they will identify any actions that need to be logged and will monitor progress against them, prior to the next meeting. They will also need to identify interfaces with other groups and liaise with their administration support, for example if a paper needs to be shared/discussed at an additional group, they will make sure that this goes on the agenda and is made available. They will need to liaise with senior colleagues to gather information on progress, seeking to influence and persuade them to complete work; this may mean constructive challenge when they do not comply.

The post holder will manage the risk registers for their assigned meetings and gather data to enable them to update the registers in a timely fashion, liaising with the Corporate Affairs Manager, who has responsibility for risk.

The post holder will contribute to the annual agenda planning process for their assigned meetings, using their knowledge of the meetings/groups to inform this.

The post holder will also have a role in coordinating and servicing system-level meetings, working with external stakeholders, providing a high standard of administrative support as above. This will also involve a degree of negotiation on timings and venues, for example, to gain buy-in and optimal attendance.

PA support

They will monitor and pursue the progress of tasks or issues as directed, working with colleagues across the NHS GM Stockport Locality. This will involve using tact and persuasive

They will ensure a system of bring forward is in place, anticipating what the Directors may need and acting on it.

They will maintain effective filing systems (electronic or paper), meeting the NHS GM Stockport Locality standards on information governance and data protection. They will propose improvements in protocols, procedures and systems, for use across the team.

They will organise meetings or events, as directed, to ensure the smooth running of these activities.

The post holder will undertake additional responsibilities such as ord

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