Admin Lead Utc

3 weeks ago

Crawley, United Kingdom Sussex Community NHS Foundation Trust Full time

To manage a comprehensive administrative service to support the functioning of the UTC.

To be responsible for managing the senior receptionist and their team and seeking support when necessary from the Urgent Care Management team.

To provide a full range of administrative support and duties to the Health Care providers within UTC.

To ensure performance data is produced and sent as required.

To manage reports, medical notes and documentation in line with information governance and trust framework.

To work with finance on income generation tasks
1. Provide general secretarial support and training within the team to ensure efficient continuation of service.
2. The post holder will be responsible for managing the diaries of the team and providing administrative support for the service.
3. The post holder will oversee the team diaries, lead on diary management as required, organise and facilitate relevant meetings, including preparing the agenda, room and ITR equipment, booking venues and taking minutes.
4. Responsibility for the organisation of administration for the department, delegation where appropriate to the other members of the administration team.
5. To manage the staff personal files in order to ensure compliance with data protection and risk management including having systems in place to ensure that nursing staff’s registration with their Professional Council and other employment requirements are up-to-date.
6. To maintain databases in Excel to provide information relating to salaries, annual and other leave, sickness and absences, study and training, and other related personnel data, ensuring that policy, procedures and standards are adhered to in respect of these processes.
7. To maintain and keep up-to-date the UTC administration processes including updating all UTC crib sheets, local service directory, UTC pathways ,and ensure all staff are trained in using IT systems
OUR VALUES
We encourage and expect all staff to actively promote and adhere to our values in every aspect of their work.

Compassionate care

Caring for people in ways we would want for our loved ones.

Achieving ambitions For patients and service users, colleagues, our teams and our organisation.

Working together

Forging strong links with our patients, the public and our health and care partners, so we can rise to the challenges we face together.

Delivering excellence Our patients and partners deserve nothing less.

For further information regarding this vacancy please see the job description and person specification attached.

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