Creditor Payments Officer

7 days ago

Stockport, United Kingdom Stockport NHS Foundation Trust Full time

To work as a member of a team responsible for ensuring that all invoices for goods and services supplied to the Trust are processed promptly and accurately in accordance with the Trust’s Standing Financial Instructions, internal procedures and the Better Payment Practice Policy

Ensure all reclaimable VAT on invoices processed is recovered.

Main

**Responsibilities**:

- With responsibility for a section of the Trust’s suppliers, ensure the prompt and accurate payment of invoices and credit notes in accordance with statutory and internal policies and procedures.
- Ensure purchase invoices and credit notes are registered promptly and accurately, to a timescale that supports achievement of the Better Payments Practice target and the uninterrupted flow of goods and services to the Trust.
- Check computer input and output reports to resolve and prevent late payment of invoices.
- Matching invoices with goods receipt notes using manual and computerised systems.
- Raising of manual and computer payments and the control of receipts.
- Obtain authorisation of invoices where evidence of receipt of goods or services is not available in accordance with Standing Financial Instructions and Standard Operating Procedures.
- Ensure all reclaimable VAT on invoices processed is recovered, liaising with Trust’s VAT advisors and with reference to HMRC policy.
- Assist in the processing of the payment run when required.

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

Our mission is to make a difference every day. Our values are that we care, we respect, and we listen

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

The salary for the role is only one part of the excellent package of benefits we offer to you:

- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union
- for local financial advice

Responsibilities for data and information resources
- Take a proactive approach to ensure that any issues with the workflow processes are either resolved or escalated to the Financial Services Manager. This includes problems with suppliers, budget holders, requisitioners or the Unit 4 system.
- Assist in the Agreement of Balances exercises as required.
- Ensure timely and accurate filing of documentation as required.
- Maintain and continually develop IT skills including Unit 4 and Microsoft Office in order to produce information from the computer systems used within the department to maximum benefit.
- Ensure integrity of the financial ledger by ensuring accurate coding of invoices and other transactions.

Planning and organising
- Carry out the duties of the post, with the supervision of the Financial Services Manager, by planning and organising own workload to ensure all financial timetables are met.
- Participate in training and development activities that are relevant to the job role.
- To undertake any other duties which is deemed appropriate to the band when requested by the Financial Services Manager or other staff.
- Responds to Internal/External Audit and resulting recommendations.
- The above indicates the main duties of the post which may be reviewed in the light of experience and development within the service. Any review will be undertaken in conjunction with the post holder.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

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