Switchboard Operator/receptionist
3 weeks ago
**My client is searching for a Switchboard Operator/Receptionist that has 6+ months experience within a Law firm experience to join their Nottingham, Nottinghamshire office.**
The firm has 10+ offices across the UK and is very well established.
You will provide support to the legal and non-legal departments of their offices. The firm is a profitable, high end firm with interesting work. There is options for progression in the firm for the right person.
**Duties**
- Partake in a range of administration tasks, some day-to-day and others project based.
- Provide administration support services for the benefit of all departments including, but not limited to, the following tasks.
- File closing.
- Scheduling documents.
- Dealing with requests from clients for copy documents including wills and deeds.
- Managing a deeds request helpline.
- Scanning.
- Photocopying.
- Binding.
- Preparation court bundles.
- Proof reading.
**Key Responsibilities**
- Act as the 'face’ of the firm and the first impression for all visiting clients, requiring excellent communication skills both verbal and written.
- Participate as part of the reception team and collaborate with receptionists from other locations.
- Work as part of the team and be flexible to add support wherever and whenever necessary.
- Ensure that internal and external calls are take in a professional manner.
- Provide an exceptionally high level of customer service to all our people and clients.
- Maintain communal kitchen areas including restocking client refreshments and coffee machines.
- Maintain standards by continuously monitoring all meeting rooms and reception areas to ensure they are tidy and presentable.
- Carry out any other reasonable tasks as and when required.
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