Personal Assistant to Director

6 months ago


Chertsey, United Kingdom Brook Street Full time

**Job Summary**:
**Key Responsibilities**:

- Act as a PA to the Director and Head of Midwifery, providing comprehensive administrative support including diary management, correspondence management, and call handling.
- Support recruitment activities within Maternity, including vacancy panel processes and documentation preparation.
- Organise and manage meetings, including agenda setting, document circulation, minute-taking, and follow-up on action items.
- Design and manage the administration of special projects as required by the Director of Midwifery.
- Coordinate internal and external events as needed.
- Develop and maintain databases and action trackers to support departmental functioning.
- Provide general administrative support to the Director of Midwifery and Senior Leadership Team.
- Maintain departmental records and supplies, including stationery and equipment ordering.
- Report and escalate facility issues to the appropriate channels.
- Undertake any other duties as required by the Maternity Service.

**Key Requirements**:

- Secretarial training qualification (e.g., RSA, BTEC) and/or NVQ Level 4 in Administration.
- Significant administrative experience, preferably within the NHS.
- Proficiency in Microsoft Office suite and ability to learn new software quickly.
- Excellent communication skills, both verbal and written.
- Ability to handle confidential information with discretion and professionalism.
- Strong organisational skills and attention to detail.
- Flexibility to adapt to changing priorities and work under pressure.
- Commitment to equality, diversity, and patient-centred care.

**Job Title**: Personal Assistant to the Director and Head of Midwifery
**Department**: Maternity Services
**Division**: Women's Health and Paediatrics (WHPS)
**Hours**: 37.5 hours per week
**Base**: Main base St Peter's Hospital with requirement to work across both St Peter's and Ashford Hospital sites to fulfil role
**Pay rate**: £14.11 p/h

**ABOUT US**

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.



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