Administrative Assistant
5 months ago
**RESPONSIBILITIES**:
- General administrative and clerical duties, including but not limited to the following:
- Answer, screen and forward incoming calls
- Open and sort incoming mail as well as prepare various mailings (invoices, checks, inspection reminders, etc).
- Process customer credit card, cash and check payments
- Prepare daily cash receipts reconciliation and bank deposits
- Coordinate, track and reconcile the delivery and pickup of vehicles for a large fleet customer
- EBAY order processing, including preparing invoices, labels, etc.
- Prepare packing slips, work orders, invoices and purchase orders
- Enter A/P invoices
- Enter daily timesheets
- Call customers when work is completed and ready for pickup
- Oversee vehicle check-in process and tracking
- Process BOSS Snowplow registrations
- Order office supplies
- Other duties as assigned
**REQUIREMENTS**:
- Proven work experience as a Customer Service or Administrative Assistant, Accounting Clerk, or similar role
- Highest attention to customer service including via phone and front counter
- Strong communication, interpersonal and organizational skills
- Strong attention to details
- Proficiency in Microsoft Office Suite, Google forms, and accounting software
- Ability to be resourceful and proactive when issues aris
- Must be reliable
**COMPENSATION**:
This position offers an hourly rate based on experience. Work hours for this position are Monday through Friday, 7am to 4:30pm (45 hours/week). Additional overtime opportunities may be required as needed. Levan Machine and Truck Equipment offers full-time employees medical, dental, vision, retirement plan, optional life/disability insurance, paid vacation, holiday, and sick time.
**TO APPLY**:
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