Project Administrator

4 hours ago


Fleetwood, Lancashire, United Kingdom Ruby Energy Full time

As Ruby Energy continues to grow, we have a new position available for a Project Support Administrator based at our offices. The Project Support Administrator will provide essential support to Business Analysts, Project Managers, and general IT and Change staff working across a range of projects and tasks. This role is key in supporting the business change process and central project tracking within Ruby and associated businesses.

Key Responsibilities
  • Support Project Managers: Assist with maintaining project plans, tracking deliverables, and ensuring timely updates on progress.
  • Logistical Support for Meetings: Prepare agendas, take minutes, and distribute post-meeting summaries, including follow-up on action items.
  • Task Support: Assist staff with their project-related tasks, reports, and planning activities as needed.
  • Business Analyst Assistance: Provide support in gathering and documenting requirements, organising workshops, and conducting basic data analysis.
  • Risk & Issue Management: Help maintain risk and issue logs, chasing outstanding actions to ensure timely resolution.
  • Documentation Management: Maintain accurate and up-to-date project documentation, including status reports, change requests, and risk logs, under the guidance of Project Managers.
  • Financial Tracking: Assist in tracking project financials, ensuring that time, cost, and resource allocation are accurately captured and reported.
  • Resource Scheduling: Support the scheduling of project resources, updating relevant systems to ensure project timelines are adhered to.
  • System Administration: Administer project tools and systems, ensuring data integrity and producing accurate reports.
  • Point of Contact for Change Management: Act as a key contact for team members with questions regarding the change management process and ensure compliance with internal procedures.
  • General Administrative Support: Provide general administrative assistance to the team, including diary management, meeting coordination, and travel arrangements as required.
  • Event and Workshop Planning: Assist with the planning and execution of team events, training sessions, and workshops.
  • Board Paper and Project Meeting Preparation: Assist with compiling, formatting, and finalising board papers and other governance forums to ensure they are delivered to a high standard and within deadlines.

Previous experience in project administration or a similar role supporting multiple projects is preferred. Experience with project management methodologies (e.g., Agile, Waterfall) is advantageous. Must be able to work with Microsoft Office suite of Software e.g. Word, Excel, PowerPoint. Must be proficient and able to support others in the use of Teams, Outlook, and file and folder management. Familiarity with PMO tools (Jira, MS Project, Monday.com) and IT CRM systems is advantageous. Ensure accuracy and completeness in tracking tasks, actions, and project documentation. Competent in using project management tools and systems, with strong MS Office skills, particularly Excel, Word, and PowerPoint. Basic data analysis skills: Comfortable assisting in gathering and analysing data as required.

What We Offer
  • Buy & Sell Annual Leave Scheme
  • Employee Assistance Programme (EAP)
  • Access to Employee Health Scheme
  • Career development
  • Employee Recognition Incentives
  • Company events
  • Tea & coffee facilities & On-site Canteen
  • Local discounts / benefits


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