Personal Assistant to Vp
2 days ago
We are looking for a Personal Assistant to VP to join our client in Canary Wharf for a 12-month maternity cover to start in mid-November.
You will be an experienced Personal Assistant providing support to the VP of Global Trading and the wider LNG Team.
The role will be working 3 days in the Canary Wharf office and 2 days from home.
Pay - PAYE paying £18.00ph - £22.00ph plus holiday pay on top.
Or FCSA-accredited Umbrella Company - all-in rate before deductions are £25.00ph-£30.00ph
Duties
- Manage VP diary; proactively plan ahead and anticipate requirements. Ensure that practical arrangements such as travel, agendas, all requirements for meeting attendees and pre-reads are in place, including booking meeting rooms and facilities as required.
- Support the planning and delivery of VP attendance at key external industry events, working closely with Marketing, Brand and key external contacts.
- Preparation and delivery of internal staff events for the VP and wider LNG team.
- Provide international travel arrangements including flights, itineraries, visas, accommodation and car services using Egencia.
- Preparation of documents and correspondence including PowerPoint presentations and formatting documents.
- Prepare monthly expenses for the VP and trading managers using Concur system.
- General administration; act as the first point of contact often in the absence of supervision. Maintain electronic and paper filing systems, update distribution lists and assist with ad-hoc LNG team requests. Add entries to gifts & entertainment register.
- Manage joiner/mover/leaver process through Accsys system.
- Onboarding for new starters, arranging systems access and induction.
- Provide cover for Team Assistants e.g., holiday/sickness.
- Assist with pulling together agendas/pre-reads for meetings.
What we are looking for
- Extensive experience of complex calendar management and meeting/global event management.
- Experience with invoicing/expense submission.
- Strong experience in Microsoft Office, Excel, Word and PowerPoint.
**Job Types**: Full-time, Temporary contract
Contract length: 12 months
**Salary**: £18.00-£22.00 per hour
Schedule:
- Monday to Friday
Reference ID: KP1810
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