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Office Administrator Assistant

4 months ago

Abbey Road, United Kingdom Diffusion Elite Security Full time

In the ever-evolving landscape of security and training across the UK, Diffusion Elite Security stands as a beacon of excellence with industry accreditations and a trusted track record. We do not just secure; we empower, creating exceptional partnerships that ensure long-term success, all while prioritising unwavering quality and safety.

Our resolute dedication to transparent and responsive communication ensures that we meet your needs swiftly and effectively. We firmly believe in the power of collaboration, forging enduring partnerships to achieve shared success. Quality and safety are the bedrock of our approach, and our dedicated team, guided by our ethos ‘Together everyone achieves more,’ consistently surpasses your expectations. As a ‘Listening’ organisation, we customise our services to your unique requirements, upholding the highest standards. At Diffusion Elite Security, your peace of mind is our top priority, and collectively, we’re pioneering new industry standards for a safer and more secure future.

**Job Title**: Administrative Assistant - Diffusion Elite Security

**Location**: Suite 1 Space House Business Centre, Abbey Road, NW10 7SU

**Contract**: 35 hours per week at £11.95 per hour **(FULLY FLEXIBLE & AVAILABLE)**

**Role Overview**:
We are currently seeking an energetic and detail-oriented Administrative Assistant to join our training division team. As an integral part of our organisation, you will play a key role in supporting various activities, from paperwork and updating live systems to attending client meetings and collaborating with different teams within the company to deliver really impactful results.

**Responsibilities**:

- Manage and quality assure paperwork, ensuring accuracy and completeness.
- Update and maintain systems to monitor project progress and milestones.
- Attend client meetings to provide administrative support and capture action items.
- Submit claim forms and assist with any necessary documentation.
- Collaborate with the operations team and accounts/finance team on various projects.
- Report directly to the directors of the organisation.
- Assist in local community-led projects aimed at helping individuals in need find employment and pursue further training.

**Qualifications and Skills**:

- Familiarity with tech and a quick learner when it comes to new processes and systems.
- Strong organisational and multitasking skills.
- Excellent communication skills for effective interaction with clients and team members.
- Proficiency in using computerised systems and tools.
- Previous administrative experience is a plus strong administrative and clerical skills

**Benefits**:

- Competitive hourly rate: £11.95 per hour.
- Provided with a laptop and phone for seamless work.
- Direct reporting to the owners of the organisation, fostering a hands-on learning experience.
- Opportunities for quick career progression.
- Option to work overtime in our security/hospitality division, participating in exciting events and venues in London.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £11.95 per hour

Expected hours: 35 per week

**Benefits**:

- Company events
- Company pension
- Discounted or free food
- Employee mentoring programme
- Flexitime
- Free parking
- On-site parking
- Referral programme
- Transport links

Schedule:

- 8 hour shift
- Day shift
- Overtime
- Weekend availability

Supplemental pay types:

- Bonus scheme
- Commission pay
- Performance bonus
- Tips
- Yearly bonus

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- nw10 7su (required)

Ability to Relocate:

- nw10 7su: Relocate before starting work (required)

Work Location: In person

Application deadline: 06/03/2024
Expected start date: 20/03/2024