Business Administration Opportunities

2 weeks ago

Sellafield, United Kingdom Sellafield Ltd Full time

Job number: SP05495

Profession: Group Business Services GBS

Location: Sellafield or Risley

Contract type: Permanent contract

**Salary**: Competitive

Posting date: 29/01/2024

Closing date: 11/02/2024

Join Our Team

Starting Salary: £29,137 - £36,073 dependant on position offered + an annual bonus of up to £4k.
Working Pattern: Full time, Days (37.5 hours per week, typical hours are 07:00-15:10, 07:30 - 15:40 & 08:10 - 16:20, dependant on placement)
Location: Sellafield Site, with requirement to travel to offices in the West Cumbria area where necessary. There are also positions available in Risley, Warrington.

A number of administration opportunities have become available across various areas of our business. These are vital support roles that enable our business functions to operate safely, and ensure we succeed in creating a clean and safe environment for future generations.

What opportunities are available?

Secretarial
To provide a dedicated secretarial support to Senior Leaders across Sellafield to ensure smooth and effective workflows, enabling Senior Leaders to maximise their time and progress against department and company milestones.

Administration
To provide general administration activities, to a department or defined group of Senior Leaders across Sellafield; enabling progress to be made against wider business milestones.

Site Document Control
To perform a high-quality document issuing, publication and withdrawal service for Sellafield Ltd controlled documentation, in compliance with Sellafield site policies. The Document Controller also helps to maintain the quality of data on the company’s document control system and structure of the publishing tools used by the Site Document Control team.

Project Document Control
To deliver a project document control service to projects and functions, classifying, registering and tracking documents within the document management system. Responsible for comprehending and interpreting the nature of record content and accurately recording metadata.

Contracts Security and Vetting Support
To manage security clearances of individuals who deliver work around all areas of the site and play a vital role in advising contract companies, and their employees on how to gain, and maintain site access, in line with regulatory and SL requirements.

Dosimetry and Occupational Health Support
To work as part of a team providing a professional service within Sellafield Approved Dosimetry Service and Occupational Health Department.

Cyber Security & Information Assurance Support
To assist in the provision technical support to the business in all aspect of the CS&IA profession; ensuring that all regulatory and business requirements and objectives are met.

Personnel Security
To provide management support on the BPSS and NSV clearance processes or on the production and issue all types of P4 pass. The Vetting process allows unescorted access to the Sellafield Sites which allows the Pass Office to produce unescorted passes, permitting various levels of access to the Sellafield Site whilst ensuring that all regulatory and business requirements and objectives are met.

Visits Support
To develop bespoke Sellafield site visits programmes and coordinate arranged visits.

Executive Secretary
To provide excellent and comprehensive administrative support to the Executive Team. This includes planning and organising complex activities and logistics, providing high level support to programmes as required, dealing with confidential and sensitive information and communicating and liaising with Executives, colleagues and wider partners/stakeholders, including the NDA.

What does each area entail?
- Secretarial- Deliver support to defined business meetings by attending and recording notes alongside Senior Leaders. This is not limited and may include support in ensuring action items are documented, progressed and completed in a timely manner against business milestones; and that meeting documentation is coordinated, produced in a professional format and classified appropriately, whilst being available to required personnel within the agreed timescales.
- Administration- Deliver standard administrative support to specified Senior Leaders to ease the burden of administrative tasks and allow them to maximise time and focus on progress against business milestones; by having an organised schedule of meetings and business travel in place, as required. This is not restrictive and may include activities such as typing and professional formatting of documents on behalf of Senior Leaders.
- Act as front of house on reception at various Sellafield Ltd buildings.
- Site Document Control- Confidently provide advice, guidance and assistance to customers of the document control service.
- Comply with all legislative, regulatory and company procedures and standards appropriate to the role, so that work is carried out in a controlled and consistent manner ensuring overall safety and security.
- Ensur

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