HR Administrator

2 months ago


Portsmouth, United Kingdom KBS Maritime Ltd Full time

**KBS Maritime is Joint Venture (JV) that delivers Asset Management, Facilities Management and Energy Solutions across the maritime and defence environments. With parent companies KBR and BAE Systems the JV has the pedigree of two huge companies, but we have the ethos of a small business where our people are valued and empowered to succeed. It’s a great place to work and we bring opportunity to all our team.**

**Role Description**

Our business is experiencing an exciting period of growth. As a result, we are looking for a proactive HR administrator.

The administrator role sits within the HR team and supports, along with another administrator, two HR Advisors, the HR Business Partner and Head of department.

You will assist with a range of tasks, such as:

- Supporting the Recruitment team with onboarding new hires
- Raising contracts of employment
- Managing the vetting process of new hires
- Offering Recruitment guidance to managers on advertising, resource and general recruitment queries.
- You will be the first point of contact for HR administrative queries, monitoring the HR inbox
- Maintain the HRIS with staff joining, leavers, and change of information.
- Update relevant departments and supplementary systems
- Manage holiday and absence reporting
- Ensure HR records and employee files are accurate
- Own HR information and run reports daily, weekly, and monthly for the department and managers on mandated training, absence, recruitment
- Ensure reporting is completed to time and schedule
- Departmental interface with Base Security to facilitate temporary passes for visitors
- Manage inductions for new starters and IT requests submitted
- Manage leaver process - updating ITrent and submitting IT leaver requests
- Raising requisitions and goods receipting invoices for recruitment costs on SAP
- Administering the Reward Gateway system
- Holding the New Joiner HR Induction
- Continuous improvement activities as set out by the wider HR function

To succeed, you will have:

- Minimum 3 years HR Administration experience
- Be proficient in the use of excel and word
- Effective communication and problem solving skills
- Excellent attention to detail and accuracy
- The ability to priorities workload and multi-task in a busy varied role
- Experience of iTrent would be an advantage
- CIPD Level 3 as a minimum desirable

While delivering the role, you will demonstrate competence in:

- Listening
- Communication and influencing
- Confidence in existing information custodians and owners across the organisation
- Results orientated - satisfies internal/external customers, effective performance management, able to address cross functional and technical issues
- Knowledge of systems and processes
- Strong interpersonal skills able to build strong credible relationships
- Approachable, tolerant, with emotional stability and confidential

Qualifications & Memberships:

- CIPD Level 3/5 is desirable, or a willingness to study towards this



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