Executive Assistant

2 weeks ago


Belfast, United Kingdom Ardmore Search Partners Full time

**Executive Assistant position**

**ABOUT THE COMPANY**

**KEY RESPONSIBILITIES**

**EA Support for the Managing Partner (1/3 of the time)**
- Diary management for Managing Partner with strong attention to detail: scheduling meetings across multiple time zones, adding all relevant correspondences, notes, and context to appointments;
- Organising travel itineraries; flights, transfers, and accommodation for the Managing Partner (and other team members from time to time)
- Assisting with proofreading content
- Write up notes from Managing Partners' phone calls

**Ad-Hoc Projects (1/3)**
- Taking the lead on ad-hoc projects to support the day-to-day running and future growth of the successful business**;**

**Wider company responsibilities (1/3)**
- Formatting, printing, and binding of reports, presentations, and marketing documents for the project teams;
- Assisting with internal events/socials
- Assisting with company HR admin
- Assist with expenses/invoices
- Fine-tuning the admin processes and procedures in the business to ensure things are running as efficiently as possible
- Taking minutes in meetings and compiling action points

**CANDIDATE REQUIREMENTS**
- Experience as a PA/Executive Assistant is much preferred
- Self-motivated with a high sense of urgency & focus
- Excellent verbal and written skills (detail orientated)
- Ability to handle multiple tasks, whilst maintaining strict company confidentiality
- Team player - a person who gains the trust and respect of his/her colleagues
- Expert computer skills (Microsoft Word, Excel, PowerPoint, and knowledge of database operations)
- Previous experience working for a recruitment company is a plus

**Job Types**: Full-time, Part-time

**Salary**: £30,000.00-£40,000.00 per year

**Benefits**:

- Casual dress
- On-site parking
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Work Location: Hybrid remote in Belfast


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