Executive Personal Assistant

3 weeks ago


Belfast, United Kingdom Connected Health Full time

**Connected Health is seeking an Executive Personal Assistant for our Chief Operating Officer
**Connected Health operates across the five NI Health Trusts providing high quality care supporting adults to live independently in their own homes with confidence. This role is based in our Belfast Office**

**Duties and Responsibiliies**
- Diary management for the COO
- Booking travel / accommodation for COO/Directors
- Answering telephone calls in a timely fashion, taking clear and detailed messages
- Organising and attending meetings, including booking venues, ordering refreshments and basic minute-taking, and ensuring COO is prepared in advance.
- Assisting in the creation of presentations and other documents, including their formatting, printing, and distribution
- Assisting with formatting of reports
- Reminding the COO of important meetings, deadlines and events etc.
- Liaising with staff, suppliers and clients on behalf of COO.
- Conducting research on behalf of COO or Directors.
- Processing of expenses
- PowerPoint / PDF publishing
- Management of miscellaneous issues
- Handling confidential matters with discretion

PERSONALITY PROFILE:

- Excellent interpersonal skills
- Detail-orientated
- Focused and responsive
- Takes initiative
- Excellent multi-tasker
- The ability to work under extreme pressure and deadlines
- Professional and friendly

**Essential Requirements**:
A minimum of one years’ experience in a Personal Assistant role, or where you have supported senior stakeholders in an administrative capacity.

Educated to A-Level standard or equivalent.

Accurate and fast typing skills, alongside experience minuting meetings

Proven diary management skills

Exceptional standard of written and verbal English

IT literate with good knowledge and practice of Microsoft Office suite

**Desirable criteria**

Experience within a healthcare setting supporting senior management

A degree-level qualification or equivalent

NISV


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