Assistant Contracts Officer
1 month ago
To work with the Contracts Officer in providing a high quality professional procurement service to the Trust and other partners ensuring compliance with all national legislation and local policies.
Principal Accountabilities:
Supports work towards identification of savings opportunities monitoring and reporting progress as required.
Supports with the assessment of customer requirements, negotiates with suppliers to maximise benefit opportunities.
Assist the Contracts Officer in creating a culture which will ensure the delivery of a professional Procurement service which will be fit for purpose.
Works with the Contracts Officer in the development of the CIP savings tracker.
To track current savings performance against the service activity of current contracts, reporting back to the Contracts Officer accordingly.
Assist in providing monthly reports to the Contracts Manager detailing performance against key financial and operational objectives.
To ensure that orders for goods and services are placed in a timely manner in accordance with Trust procedures.
To take opportunities to ensure best value for money by assisting in the preparation of contract specifications, the maximisation of competition by quotation and tender and the negotiation of contracts for goods and services not already covered by a CrownCommercial Service, NHS Supply Chain agreement or other collaborative agreements/frameworks.
Undertake statistical or systems analysis on procurement matters as required, and provide written and management reports to stakeholders and interested parties.
To work within the organisations’ policies or procedures and follow Standing Financial Instructions and Standing Orders.
To assist with procurements under EU law when the appropriate criteria apply.
To support in the identification of savings and non-monetary added value opportunities.
To assist in contracting or other projects required by general service provision or delegated operational/financial objectives identified within the procurement work plan.
Supports colleagues in ensuring those items eligible for VAT exemption are identified and action is taken accordingly.
Supports trials and demonstrations of equipment and materials and provides reports on performance in conjunction with other departments as appropriate.
Supports team to ensure all loan equipment suppliers who are not included on the master indemnity agreement sign our indemnity forms, monitor the loan periods and liaise with departments as necessary.
Ensures that outstanding goods/services are monitored/chased regularly to guarantee delivery of goods and services to customers when required.
Responsible for ensuring customer complaints are dealt with promptly and efficiently when asked to do so.
To contribute to maintaining a safe working environment is maintained for self and others, taking appropriate action as necessary in line with legislative, Trust and Departmental requirements.
To assist in ensuring that all systems and procedures concerned with Health & Safety at Work are observed by staff, investigating any contravention's to any area which falls within the scope of Health & Safety and implementing any corrective action necessary.
Any other duties which may arise from time to time as required in the interest of ensuring provision of the Procurement service to the Trusts.
Hours of work are 22.5 hours a week (3 full days or 5 half days considered) and the initial duration is until 31.03.23 with the view of extension.
Taskmaster Resources is operating as a recruitment business for this vacancy.
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