Defence Business Services Estates Admin Support

3 weeks ago

Abbey, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 266705**Salary**:

- £22,220- per annum (pro rata) with generous employer pension contributions of approx. 27% depending on your salary.**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Head Office & Corporate Services - Defence Business Services**Type of role**:

- Administration / Corporate Support
- Estates**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Abbey Wood North, BS34 8QW, South WestAbout the job

**Job summary**:
Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence?
- Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.- Our Vision - To support UK defence customers with outstanding service every time.
- Our Mission - Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.

**DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.**

**We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.**

**Come and join the DBS community today**

**Job description**:
Responsible for supporting the delivery of Facilities Management, Infrastructure, Health & Safety, Telephony and other associated tasks at the DBS Abbey Wood North Site. Support for wider DBS sites may also be required as directed.

Key Responsibilities of the role are as follows:

- Support Health & Safety, Infrastructure, Facilities Management, Personal Security and Telephony working procedures and standards to ensure mandatory statuary compliance is met.
- Action DBS Estates related procurement requests ensuring best value in accordance with MOD financial control systems and procedures.
- Responsible for the control of Stationery and Printer Consumables at DBS Abbey Wood North ensuring value for money and compliance is achieved for Defence.
- Lead as the local team Security Administrator managing the control of Staff Identity Cards and Car Passes.
- When required provide support for aspects of Health & Safety matters including risk assessment, fire safety, emergency planning, hazard identification helping to ensure legal compliance is met.
- Be responsible for reporting and recording faults to the Regional Prime Contractor ensuring that the required lead times are adhered to. Follow the progress of all fault reporting and liaise with contractors as required on site.
- Support the control of all infrastructure work undertaken by approved contractors as supported by Defence Infrastructure Organisation and the Regional Prime Contractor.
- Communicate with External Agencies/Professionals where appropriate to the role.
- Administer the provision of hire cars within DBS Southern Sites including booking cars, issuing drivers packs,conducting licence checks and assurance activities, ensuring compliance with relevant regulations and assisting customers with queries.
- Undertake other duties within the Estates commensurate to the grade and role as directed by the Line Manager.

**Person specification**:
Essential Qualifications/To be obtained within 6 Months of appointment:

- IOSH Managing Safely
- Fire Marshall
- Financial System Training (CP&F & ePc)
- FDIS Tier 1
- Clarity Console Training

Desired Criteria:

- The individual will need to be organised, with demonstrable communication skills. The role requires initiative, balancing a busy workload and be able to agile to changing demands.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Changing and Improving
- Managing a Quality Service
- Communicating and Influencing
- Working Together
- Leadership
- Changing and Improving

**Benefits**:

- An environment with flexible working options Monday-Friday
- 25 days paid annual leave rising (1 day per year) to 30 days up

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