Finance Support Officer

3 weeks ago

Abbey Wood, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 256663**Salary**:

- £27,080**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- MOD - Strategic Command**Type of role**:

- Finance**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- MOD Abbey Wood South, FiltonAbout the job

**Job summary**:
The purpose of Defence is to protect the people of the United Kingdom, prevent conflict, and be ready to fight our enemies. The Ministry of Defence (MOD) is a Department of State and a Strategic Military Headquarters that directs Military Operations on behalf of the Government. It comprises the Royal Navy, Army, Royal Air Force and UK Strategic Command (the four Military Commands), the Defence Nuclear Organisation (DNO), twelve Enabling Organisations providing a range of supporting services, and the Strategic Head Office providing strategic direction and leadership.

Defence Support offers an inclusive, supportive working environment. We value diversity and provide a wide range of opportunities to excel in your role and progress your career. Our active Diversity and Inclusion networks seek to support every member of staff through their journey in a fair and equitable manner. Working as a Financier within Defence Support you will be a part of the MOD Finance Function, comprising nearly 3,000 employees and is part of the overall approximately 10,000 finance employees across Government. The finance department offers a range of roles, including Finance Business Partnering, Financial accounting, Management accounting, provision of finance advice and support. The department is currently undertaking a transformation programme as part of Functional Leadership to align to the wider Government Finance Function (GFF) operating model. This process involves some changes to roles and the organisational structure with a strong focus on developing career pathways, talent management and apprenticeship offerings for eligible personnel in addition to existing learning and development.

This position is advertised at 37 hours per week.

**Job description**:
The Defence Support finance team is looking for an individual that is not only capable of undertaking the daily activities outline below, but also who can critically review their activities and seek to continuously improve extant processes. Finance staff are expected to work flexibly to support other area(s) of their team as required and work collaboratively across both team and organisational boundaries.

As a member of the Defence Support finance team, you will be responsible for assisting with:

- Month end activities, ensuring the correct accounting entries completed in compliance with relevant internal and wider government policy and a robust audit trail maintained.
- Monitoring, and where appropriate approving invoices, engaging with commercial and suppliers when required to resolve issues.
- Undertaking the input of budget profiles into corporate reporting systems, forming the baseline for future progress measurement.
- Undertake critical analysis of financial systems to ensure the data is accurate and up to date to facilitate input being consistently achieved for your business area(s) for all aspects of ABC and IYM.
- Utilising standardised templates / forms for recurring requests, advising what information is required and ensuring this aligns to the required policy where applicable.
- Undertaking financial approvals of low value items, such as working functions, training, and professional subscriptions, supporting your team as required. Ensuring compliance with the relevant processes and policies and that an appropriate procurement route is utilised.
- Electronic Procurement Card (ePC) holder for the department, managing low value payments in accordance with your Letter of Delegation.
- Collating standard evidence for financial accounts, estimates and audit requirements; performing checks to maintain accuracy.
- Engaging with the Business to obtain information to complete returns (e.g., transparency reporting or losses and special payments).
- Consulting other areas of finance as appropriate, obtaining the required financial information to provide evidence for audit samples and ensuring the completeness of audit packs.
- Engaging where evidence for manual accruals is insufficient and flagging issues, by exception, to the appropriate Finance Team.
- All misbookings are to be corrected at source, removing any need for future manual intervention. Engaging with Project and Commercial staff to resolve any issues and work towards a right first-time input.
- Reviewing the Chart of Accounts, ensuring the structure remains current and consistent across Defence Support.
- Undertake the maintenance of corporate systems access for all Finance Staff.
- Dedicating time to sharing best practice and ideas for refining standardised

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