Executive Assistant

2 days ago


Liverpool, United Kingdom Aabyss Limited Full time

**Purpose of the Role**

**NO AGENCIES PLEASE**

To provide first class administration duties to two Executives.

The Executive Assistant is responsible for supporting a wide range of tasks such as diary management, organisation of meetings and representing them as their first point of contact.

**The Role**

Reporting directly to the Executives, the Executive Assistant is based at our Head Office in Speke.

The working hours are 9.00am
- 17.30pm, Monday to Friday.

**Duties**

Working alongside the Executives, the duties include but are not limited to:

- Effectively manage their diaries.
- Booking appointments both on site and off site and ensuring that the Executives are prepared for their meetings.
- Welcome the Executives' visitors and ensure that all meetings are catered for.
- Managing the Executives “To Do” list, including forward planning of their workloads and adding updates.
- Respond and advise efficiently to all electronic and verbal enquires for the Executives and other staff, using own initiative.
- Arranging travel and accommodation.
- Liaise with external and internal parties on behalf of the Executives.
- Facilities Coordination
- liaises with contractors to ensure that the offices are kept presentable, well maintained and clean.
- Undertake a range of projects as requested by the Executives.

**Person Specification**
- Exceptional organisational skills.
- Excellent working knowledge of Microsoft Office.
- Excellent telephone manner.
- Strong interpersonal skills.
- Communicates well orally and in writing.
- Excellent trouble shooting skills.
- Ability to work flexibly.
- Ability to prioritise.
- Well-presented and articulate.
- Pays attention to detail.

**Role Benefits**
- Bright, modern, air-conditioned offices, with great facilities / staff break-out area
- 25 days holiday plus bank holidays (33 days)
- Private medical insurance
- Company contributory pension scheme
- Work in a fun, supportive environment with a like-minded team
- Regular team building events
- Cycle2Work scheme

**Salary**: £25,000 - £29,000 per year

**Benefits**:

- Company events
- On-site parking
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday
- No weekends


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