Administrator - Part-time

3 weeks ago


Glasgow, United Kingdom Crossreach Full time

**Join our Business Support Team, providing essential administrative support to the clinical team and clients accessing counselling at the Tom Allan Centre and Bluebell Perinatal Service in Central Glasgow.Use your skills to help us deliver qualitymental health support, reaching out and making a real difference to the lives of adults, children and families across Scotland.** This role has a focus on finance administration and excellent working knowledge of Excel and Microsoft Office is a must along with previous administrative experience and an understanding of financial processes. In return, you can look forward to great flexibilityand hybrid working plus ongoing training and development so you can do a great job, but to help you build your career with us too.

Salary is pro rata of 38.50 hours per week (24.00 hours).

If you would like to talk to someone about the types of opportunities we have, or have any other questions, please contact.

**Main Function** The postholder is deemed to have significant responsibility in a complex and demanding environment providing full administrative support to Service staff and management. This will require a considerable amount of autonomous working to ensure the efficientrunning of the Service Office on a day-to-day basis.

**Main Duties** **Financial**

- To have overall responsibility for the day to day processing of all financial matters within the Service.
- To anticipate any problems in the Service’s budgets e.g. cash flow and where possible resolve these issues ensuring the Service Manager is kept up-to-date on the budget position.
- To process invoices timeously in line with CrossReach’s financial procedures.
- To manage the service’s petty cash.
- To accurately record the service’s income and expenditure in the format detailed in CrossReach’s financial procedures.
- To provide the Service Manager with regular up-to-date information on the service’s budget.
- To work with the senior team to ensure that employee timesheets are submitted within the specified deadlines.
- To collect and arrange payment for service user’s bills as required.
- To record and issue service user’s personal allowances and handle personal finance matters.
- To complete monthly reconciliations and submit them to the Finance Section within the agreed timescale.
- To regularly complete the service’s banking transactions.
- To process expenses through the Finance Section.
- To process donations as set out in CrossReach’s procedures.
- To liaise with external agencies such as the Council, Social Work Department or lawyers as required to carry out the duties of the role.
**Administrative**

- To provide administrative support to any member of the staff group when required.
- To photocopy documents as requested.
- To oversee Administrative Assistants on a day-to-day basis providing appropriate support andguidance.
- To establish and efficiently maintain a filing system, ensuring that all filing is kept up-to-date.
- To provide reception service when required. Where appropriate, deal with enquiries from, and provide information to, visitors or callers to the service.
- To draft and type, minutes, reports and letters as required by staff within the senior team.
- To deal with Service Users queries, involving their Key Worker if necessary.
- To open and sort mail and frank and post the service’s mail on a daily basis.
- To manage the distribution of stock within the service and when required re-order stock through CrossReach’s recognised suppliers.
- To maintain information leaflets on the service, ensuring that they are in the corporate style.
- To accurately maintain employee and client records as requested by a member of the senior team.
- To organise meetings as required by the senior team taking responsibility for organising diaries, booking venues, making travel arrangements and when required taking minutes.
- To communicate with staff within the service or in Regional and Head Offices when necessary to seek or pass on information.
- Any other duties which may reasonably fall within the parameters of the post.
- Have respect for all aspects of Christian worship.
**Personal** As we do our work in Christ’s name you must be respectful of our Christian Ethos and be able to work within it.

This post requires you to either complete a Disclosure or be a member of the Protecting Vulnerable Groups (PVG) Scheme and undertake the necessary vetting checks.

Skills and Abilities



  • Glasgow, United Kingdom Pertemps Scotland Full time

    Our client, who is based within the public sector, has an urgent requirement for a part time Administrator, which is based in the West end of Glasgow. This role is for approx. 3 months. This role will be Monday to Friday working, 2.30pm - 6pm, with a pay rate of £11.16 per hour. **Duties**: - Deal with telephone and face to face enquiries relating to...


  • Glasgow, United Kingdom Ravenstone Financial management Ltd Full time

    We are looking to recruit an experienced administrator to work on a part time basis for our IFA practice in the Park Circus area of Glasgow. This is an office based role but we are happy to accommodate some blending with home working if required. Ravenstone Financial Management has been established for over 22 years and our advisers provide wealth...


  • Glasgow, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Job Title**:Part-Time Administrator **Start Date**:ASAP **Contract Length**:4 weeks initially **Location**:Glasgow (G2) **Pay Rate**:£11.96 per hour **Hours**:3 days per week (Monday/ Wednesday/ Thursday 9am-5pm) **Main Responsibilities**: - Provide administrative support to ensure activities are carried out accurately and according...


  • Glasgow, United Kingdom Mackenzie Construction Ltd Full time

    Job description We are looking to recruit an Administrator to work within our busy Estimating Team. This role is on a part-time basis (hours/days to be negotiated). - **The role**:_ Assisting the Bid Co-ordinator and Trainee Estimator in tendering administrative tasks, including but not limited to: Registering new tenders into the company sharepoint system...


  • Glasgow, United Kingdom Pertemps Network Group Full time

    **Job Description**: Our client, a respected Educational Establishment, has a part time opportunity for an **Administrator located within a secure establishment 3 days per week.** This role is located Bishopbriggs and requires an Enhance Police Act Disclosure. The role is based on 22.5 hours per week and is renumerated at 11.07 per hour. **Main...


  • Glasgow, United Kingdom CLP Fleet Services Ltd Full time

    _Office Administration Assistant_ **Responsibilities** - Create customer and match, then post supplier invoices - Create and update records and databases with personnel, financial and other data - Input purchase ledger invoices **Skills** - Ability to multitask - Excellent communication and customer service skills - Prior office administration experience...


  • Glasgow, United Kingdom CLP Fleet Services Ltd Full time

    _Office Administration Assistant_ **Responsibilities** - Create customer and match, then post supplier invoices - Create and update records and databases with personnel, financial and other data - Input purchase ledger invoices **Skills** - Ability to multitask - Excellent communication and customer service skills - Prior office administration experience...


  • Glasgow, United Kingdom Rise Technical Recruitment Limited Full time

    Administrator - (Part time going into full-time) Glasgow (Hybrid Working Considered) Excellent Salary (Dependent on Experience) Do you have previous experience within an Administrator position? Do you have to join an exciting renewable energy business that quickly gained a strong reputation within the industry? This company are an ethically focused renewable...


  • Glasgow, Glasgow City, United Kingdom Client 1 Full time

    Administrator - (Part time going into full-time)Glasgow (Hybrid Working Considered)Excellent Salary (Dependent on Experience)Do you have previous experience within an Administrator position? Do you have to join an exciting renewable energy business that quickly gained a strong reputation within the industry?This company are an ethically focused renewable...


  • Glasgow, United Kingdom Client 1 Full time

    Administrator - (Part time going into full-time)Glasgow (Hybrid Working Considered)Excellent Salary (Dependent on Experience)Do you have previous experience within an Administrator position? Do you have to join an exciting renewable energy business that quickly gained a strong reputation within the industry?This company are an ethically focused renewable...


  • Glasgow, United Kingdom Alba Orbital Ltd. Full time

    Alba Orbital is a fast-growing company based in Glasgow which specialises in building and sending the smallest (PocketQube) satellites in the world to space. We have a proven track record and have several launches scheduled for this year. With a growing list of clients, and launching in space with companies like SpaceX, we encourage our staff to participate...


  • Glasgow, United Kingdom Time Assistant Full time

    You will be trained to provide advice and support to clients but you will also need to demonstrate the ability to find answers from a range of sources. As we are a small business you will be an integral part of the company operation, as the business grows so will your responsibility. **Responsibilities**: - Answering inbound telephone calls - Establishing...


  • Glasgow, United Kingdom Pertemps Network Group Full time

    **Job Description**: Our client, a highly respected Higher Education establishment based in the West End of Glasgow, requires an Administrator on a temporary basis to the end of August 2023. The salary for the position is £13.54 per hour, working Monday to Friday 25 hours per week. **Main purpose of role**: To provide professional administrative support to...


  • Glasgow, United Kingdom Jenson Fisher Full time

    The main duties: - Posting purchase invoices onto Sage - Checking supplier statements against Sage & request copy invoices - Managing weekly payment run - General accounts administration - Helping with Incoming/outgoing calls - Reconciliation of credit cards and amazon account - Managing insurance portal for company assets The main requirements: -...


  • Glasgow, United Kingdom Three Full time €23,400

    People Services Administrator - 22.Part-time Grade F - Days - R1 People Services sits within our People Services, Employee Relations and Policy Team, supporting circa 4500 employees throughout their end-to-end lifecycle, as well as the delivery of all people initiatives across our business. As a People Services Administrator you’ll oversee and execute...


  • Glasgow, United Kingdom Allstaff Full time

    Allstaff Office Services Division require a Part Time Administrative Assistant for our key client in Glasgow city center. Our client believes in investment in people, is committed to inclusion and has a generous benefits p[package to include, buying up to 10 extra days annual leave, travel insurance, cycle to work scheme and private health care to name a...


  • Glasgow, United Kingdom Clinisys Full time

    Clinisys is a global provider of intelligent diagnostic informatics solutions and expertise designed to redefine the modern laboratory, across healthcare, life sciences, and public health. Millions of diagnostic results and data insights are generated every day using Clinisys’ platform and cloudbased solutions in over 3,000 laboratories across 34...

  • Secretary Part-time

    1 month ago


    Glasgow, United Kingdom RECRUITMENTiQ Full time

    RECRUITMENTiQ is working with a well-established independent Chartered Accountancy practice based in the heart of Glasgow's City Centre to assist with their recruitment of a part-time Secretary. As a member of the support team, you'll take care of secretarial and administrative tasks for four Partners, tax, and accounting people. The work hours are from 10...

  • Part Time Secretary

    1 month ago


    Glasgow, United Kingdom Search Consultancy Full time

    **Part-time Secretary** **Location**: Glasgow city centre **Hours of work**:3 days per week (flexible on days and start/finish times) **Salary**:£23,000 to £25,000 (Pro Rata) **Experience**:Legal/Secretarial/Administration/Insurance/Excel *** **What the role will require you to do** - To carry out secretarial and administrative tasks supporting a...


  • Glasgow, United Kingdom Doc Plus Ltd Full time

    The role of Office Administrator (OA) will be responsible for some of the daily operational and administrative Financial Tasks: The OA will be responsible for the daily financial reconciliation processes and ensuring banking of cash as a when required and managing the cash collection service for the business. authorisations are obtained and ensuring...