Fund Administrator

3 months ago

London, United Kingdom HireIQ Ltd Full time

The Client is a global corporate services provider with over 15,000 entities under management. They provide a broad range of corporate solutions to establish, administer and give substance to a wide range of legal structures.

**Responsibilities**:

- To administer a portfolio of clients and to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents and within the timeline deliverables.
- To prepare meeting notices, standard and complex minutes (the latter with assistance from the Senior Administrator and Manager), as well as prepare board packs and meeting documentation.
- To ensure all day-to-day tasks are carried out with a strong focus on, and to be in accordance with Policies and Procedures.
- To deal with incoming correspondence expeditiously, escalating matters to the Line Manager if the demands of the correspondence exceed capabilities.
- To ensure that client database records are input and maintained correctly (including any statutory registers or other records) and, at all times, updated when circumstances change.
- To proactively deal with cash management, payment processes and bank statement reconciliations and maintain accurate records in this regard.
- To take responsibility for being the immediate point of contact in client relationships, for any or all functions to be undertaken for those clients.
- To complete the billing process for client entities in one’s portfolio, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing. To also ensure the relevant internal policies with regards to billing are updated to enable the Line Manager to conduct their reviews as appropriate.
- To monitor the aged debt position of matters under administration and to liaise with the Accounts Department, other client jurisdictions and Directors to ensure that a tight control is maintained over the value and length of aged debts.
- To undertake scanning and copying for client files and train (when required) more junior members of staff on such tasks.
- To prepare detailed file notes/attendance notes of any telephone meetings.
- To partake in the new business onboarding process, complete the preparation of new business packs, liaise with the Compliance team and show a strong understanding and adherence with Policies and Procedures in this regard.
- To ensure that during periods of absence from the office, the relevant Manager and colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the office to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met.
- To escalate any issues/risks arising promptly to the Line Manager/Manager or Directors where appropriate.
- To ensure an awareness and understanding of local Regulatory requirements.
- Carry out any function/activity required by the Line Manager, Management team or Directors from time to time.

About You:
**Qualifications**
- Educated to A level or degree standard.
- Ideally to be working towards, or to have already obtained, a Certificate Level qualification (e.g. ICSA).

**Knowledge/skills/experience**
- Ideally the postholder will have a minimum of 2 years’ experience in a funds, trust and/or company administration role (or related experience).
- This post requires good technical knowledge with an understanding of company secretarial practices and general awareness of regulations impacting UK companies.
- Strong IT and numerical skills, especially with using Excel.

**Competencies**
- Good interpersonal and communication skills are required to develop close working relationships with colleagues and clients.
- Strong attention to detail and ability to proactively manage workloads.
- Good time management and organisational skills and the ability to work methodically and accurately.
- Client focused.
- Team spirit.

**Salary**: Up to £37,500.00 per year

**Benefits**:

- Company pension
- Employee mentoring programme
- Flexitime
- Private medical insurance
- Work from home

Schedule:

- Flexitime

Supplemental pay types:

- Yearly bonus

**Education**:

- A-Level or equivalent (required)

**Experience**:

- Administrative: 1 year (preferred)

Ability to Commute:

- London (required)

Ability to Relocate:

- London: Relocate before starting work (required)

Work Location: Hybrid remote in London

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