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Accounts Payable Team Leader
4 months ago
The opportunity has arisen within the Finance & Procurement Directorate for 2 Accounts Payable Team Leaders to work within the Financial Services function.
The post holders will assist, and deputise for, the Purchase to Pay Manager in managing the Accounts Payable team who are responsible for processing invoice and credit note requests relating to the purchase ledger financial system.
The post holders will need to hold a NVQ Level 4/AAT Technical Level/NEBS Level 3 or have equivalent experience.
Previous applicants need not apply.
Please note that this post does not meet the pay and skill level required for a Skilled worker visa.
The duties will be to assist the Purchase to Pay Manager by managing the timely payment of invoices via BACS & actively investigate all discrepancies. This will be in accordance with statutory requirements, accounting guidance and agreed local procedures.
The post holder should have experience within a fast-paced Accounts Payable environment at supervisory level and have experience of managing staff on a day to day basis.
The post holder will have experience of working on their own initiative but also be able to work effectively within a team. The post holder will be able to communicate confidently and effectively at all levels with customers and colleagues, both orally and in writing.
The post holder will be at ease using computers and computer software such as MS Office and have good written and oral skills to communicate with staff.
You will be an accurate record keeper with the ability to work under pressure and prioritise workload to meet deadlines. They will have a methodical approach to problem solving as well as following up actions to ensure completion.
The positions are fulltime (37.5 hours) Monday to Friday and will be delivered via hybrid working, requiring the post-holder to be on-site for a minimum of 2 days per week.
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:
We focus on what matters most
We treat others how we would like to be treated
We are passionate and creative in our work
We do what we say we are going to do
We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust (leicestershospitals.nhs.uk)
- To assist the Purchase to Pay Manager by managing the timely payment of invoices via BACS & actively investigate all discrepancies.
- To assist the Purchase to Pay Manager to ensure that all Accounts Payable processes are challenged daily and processes adhered to alongside actively challenging Accounts Payable clerks in their day-to-day routines.
- To ensure all Accounts Payable processes are in line with the Trust Standing Financial instructions.
- Support the Purchase to Pay Manager in implementing transformational change and streamlining purchase to pay processes in Accounts Payable to drive the function towards best in class, involving automation of processes.
- Support the Purchase to Pay Manager in implementing the financial improvement plans, grip and control action plans and internal audit actions, relating to Accounts Payable.
- Assist the Purchase to Pay Manager, by leading by example, to create and maintain an environment of open communication with all Accounts Payable staff, optimal use of technology training, motivation and development of the individuals within the team, particularly in the context of an agile working environment.
- Review team goals, ensuring that a high level of accuracy is achieved at all times.
- Review individual team member performance on a monthly basis, and report findings to the Purchase to Pay Manager.
- Establish regular monthly meetings to ensure the team is proficient in the most efficient mechanism to perform their roles.
- Assist the Purchase to Pay Manager with annual staff appraisals and monitor all objectives.
- Providing monthly reports to the Purchase to Pay Manager highlighting the issues of quality.
- Manage the legal and threatening letters, ensuring they are all actioned immediately.
- Man
