Project Event Administrator
4 days ago
We are looking to welcome a Project Administrator to effectively deliver high-quality event management duties including accurately delivering all delegate and database management processes.
Our office is based in Ashby-de-la-Zouch, however we will provide the opportunity to work flexibly between the office and from home.
**Delegate & Database Management**:
Set up and administer event databases - including collation and inputting of delegate details
Manage the invitation & attendee management process including meeting registration, air travel, housing & ground transportation, as required
Manage delegate requests and communicate programme and logístical information
Manage attendee communications and associated timelines
Manage housing lists based on delegate information and cross-referencing data sources
Maintain databases and Company information systems where applicable
Use client driven systems e.g. STARCITE, where applicable
Ensure all business critical deadlines for delegate management and communication are met for each programme
***Project Management**:
Assist with selection of venues and production of event proposals
Produce and arrange despatch of delegate packs and other information
Produce signage, badges, onsite manuals and other documentation as required
Order currency, uniforms, mobile phones, laptops and other onsite equipment as required
Onsite attendance at events if required
Ensure all business critical deadlines are met for each programme
Manage all venues & associated logístical arrangements
Manage all F&B requirements
Manage & co-ordinate Client requirements with all 3rd party suppliers/internal service providers (DMC, Exhibit Agencies, Med Ed, Print & Design, Production, AV, Air Travel), where required
Deliver first class customer service in line with clients' objectives
***Client Liaison and Development**:
Setting up and maintenance of client files from confirmation of event to completion and evaluation
Manage client communications and associated timelines
Manage Client requests and communicate programme and logístical information
Foster the development of the client account by managing delegate relationships through exceptional operational delivery
HRDAME 042 v2
***Financial Management**:
Accurately deliver financial aspects of events in line with company processes and procedures
To achieve all financial aspects of budget management process within your remit
Assist with identification and documentation of cost avoidance/saving measures
Assist with production and presentation of management information internally and for clients Comply with company & Client invoicing processes
Cost efficient time management
Assist with effective scope management
Assist with preparation of budgets and final reconciliations within agreed timelines
***General**:
Attendance & contribution at team meetings
Effective interaction with other departments - e.g. IT, Finance, HR, Travel
Accurate written & verbal communications
Display an understanding of compliance, including ABPI and Pharma Guidelines
Comply with all company and Client policies and procedures, including those relating to Health & Safety
Comply with all Client & company privacy & security protocols
Achieve all Client and/or company driven Service Level Agreements (SLAs) for all events
Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for clients
Assist new starters in the role of 'Buddy' when required
***Qualification and Experience Requirements**:
Event management experience within an agency environment is beneficial
Working within a pharmaceutical client base would be an advantage
Experience in administration processes
To display excellent written and verbal communication skills, particularly areas relating to spelling, grammar and punctuation
To show ability to work within tight deadlines and schedules
To display an alignment with company values including passion, integrity, honesty and respect
To assist with other teams as and when required dependent on work load
Computer literacy
Excellent time management
Accurate written and spoken communication skills
Ability to prioritise own workload
Excellent numeracy and database management skills
Computer literacy, on all relevant internal and external systems
**About The Creative Engagement Group**
The Creative Engagement Group is made up of a flexible ecosystem of specialists across highly integrated divisions, partnering with clients to provide employee engagement, learning & training solutions, scientific engagement, capability building, live & virtual experiences, film, digital, and immersive content all underpinned by applied behavioural science.
TCEG is an **equal opportunity employer** - committed to encouraging Diversity, Equity and Inclusion among our people and eliminating unlawful discrimination. As an agency, we want to be truly representative of all sections of society an
-
Project Administrator
4 days ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeWe are looking to welcome a Project Administrator to effectively deliver high-quality event management duties including accurately delivering all delegate and database management processes. **Delegate & Database Management**: Set up and administer event databases - including collation and inputting of delegate details Manage the invitation & attendee...
-
Meetings and Events Project Executive
2 days ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeAs **Meetings and Events Project Executive **you will support the Project Manager and other Account Team members in all aspects of the event management process to the highest standards. To accurately deliver all delegate and database management processes. **Key Responsibilities**: **Delegate and Database Management**: - Set up and administer event websites...
-
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full time**Project Executive** **Job Purpose**: To support the Project Manager and other Account Team members in all aspects of the event management process to the highest standards. To accurately deliver all delegate and database management processes. **Reporting to**: Account Manager **Direct Reports**: None **Key Responsibilities** **Delegate and Database...
-
Meetings and Events Project Support Executive
7 months ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeJob Title: Project Support Executive Brand: Ashfield Event Experiences Location: UK: Ashby-de-la-Zouch Reporting to: Account Manager Direct reports: None A bit about the role You will work for one or more of our pharmaceutical clients, managing the financial aspect of the delegate experience and the technology that goes into running a successful event...
-
Project Executive
7 months ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeBrand: Ashfield Event Experiences Location UK: Ashby-de-la-Zouch Reporting to: Account Manager Direct report(s): None **A bit about the role ** You will work for one or more of our pharmaceutical clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to ensure a delegate experience. This role, which...
-
Senior Project Executive
2 days ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeAs a **Senior Project Executive** to the AEE family you will support the Project Managers and other Business Unit Team members in all aspects of the event management process and delegate experience. You will be travelling to site, around the globe, as part of an on-site team delivering first-class large-scale events supporting Project Executive and...
-
Meetings and Events Co-ordinator
7 months ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeJob Title**:Meetings and Events Co-Ordinator (Project Executive)** Brand: Ashfield Event Experiences Location: UK: Ashby-de-la-Zouch Reporting to: Account Manager Direct report(s): None - A bit about the role_ You will work for one or more of our pharmaceutical clients, organising and co-ordinating the logistics of registration, travel, transfers and...
-
Meetings and Events Co-ordinator
7 months ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeBrand: Ashfield Event Experiences Location UK: Ashby-de-la-Zouch / Hybrid with 2 days a week in office Reporting to: Account Manager Direct report(s): None **A bit about the role ** You will work for one or more of our pharmaceutical clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to ensure a...
-
Congress Project Executive
4 days ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeWe are looking to welcome a Congress to support the Project Manager and other Account Team members in all aspects of the congress event management process to the highest standards. To accurately deliver all delegate and database management processes. **Delegate & Database Management**: Set up and administer event websites - including collation and...
-
Finance Administrator
10 hours ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeThis is an exciting opportunity to work as a **Finance administrator **you will be reporting to the Financial Controller, and working with the team responsible for project accounting and providing support to the wider business. This role adds to the existing team working together to produce timely KPIs and accurate data to strict deadlines. This provides...
-
Operations Data Compliance Lead
4 days ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full time**Operations Data Compliance Lead** **Job Purpose**:To assist with all compliance related tasks providing support to meeting project teams in relation to client cross charging and transfer of value reporting. **Reporting to**: Operations Manager **Direct Reports**: None **Description**: - Assists with tracking meetings with HCPs (Health Care...
-
Project Administrator
7 months ago
Ashby-De-La-Zouch, United Kingdom T&K Associates Full timeT&K Associates have an exciting opportunity on behalf of our Client in Ashby-de-la-Zouch for a **Project** **Administrator **to join their team on a **permanent basis.** This is a busy role within the Company where you will be supporting a team of Project Managers. You must be confident to take instructions from Senior Personnel within the Business and have...
-
Project Administrator
7 months ago
Ashby-De-La-Zouch, United Kingdom T&K Associates Full timeT&K Associates have an exciting opportunity on behalf of our Client in Ashby-de-la-Zouch for a **Project** **Administrator **to join their team on a **permanent basis.** This is a busy role within the Company where you will be supporting a team of Project Managers. You must be confident to take instructions from Senior Personnel within the Business and have...
-
Operations Data Compliance Lead
4 days ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeWe are looking to welcome an Operations Data Compliance Lead to assist with all compliance related tasks providing support to meeting project teams in relation to client cross charging and transfer of value reporting. **Description**: - Assists with tracking meetings with HCPs (Health Care Professionals) and reports within required deadlines - Works with...
-
Operations Finance Executive
4 days ago
Ashby-De-La-Zouch, United Kingdom Ashfield Event Experiences Full timeWe are looking to welcome an Operations Finance Executive to provide financial support to the Events team. ***Financial Control and Management**: - Setting up projects on the finance system and managing ongoing project updates - Ensure quality and accuracy of output in line with company financial policies and procedures - Ensure all costs are received...
-
Administrator (Agency)
7 months ago
Ashby-De-La-Zouch, United Kingdom Fisher German Full time**The Team & Focus of the Role**: Our Agency Division is made up of three departments: Commercial Transactional, Development and Residential & Rural, all of which are supported by the Central Agency Support Team (CAST). We have an opportunity for a diligent Administrator who is motivated and proactive in their approach with previous experience of working in...
-
Administrator
7 months ago
Ashby-De-La-Zouch, United Kingdom BEUMER Group Full timeCompany Description **_ BEUMER Group_**: - Conveying, loading, palletising, packing, sortation and distribution - BEUMER Group is a leader within the development and manufacture of high-technological intralogistics systems for global markets. Our employees stand out from others thanks to their ability to supply innovative solutions to our customers. They...
-
Office Administrator
7 months ago
Ashby-De-La-Zouch, United Kingdom Siamo Group Full time**Office Administrator (Part Time)** **Ashby De La Zouch, LE65** **£23,000 - £25,000 Pro Rata** Elevate your career in administration with a pivotal role in a dynamic office environment, situated in the heart of Ashby de la Zouch, LE65 area. As the backbone of office operations, the Office Administrator will be entrusted with a variety of tasks that...
-
Accounts Administrator
4 days ago
Ashby-De-La-Zouch, United Kingdom 22 Recruitment & Consultancy Ltd Full time**Accounts Administrator** **Salary**: Up to £24,000 plus Bonus Flexible working and working from home offered. Part Time hours - minimum of 25 hours per week also considered Twenty2 Recruitment are excited to have an excellent new opportunity working for a Business Services Company who are looking for an Accounts Administrator to join the team. Based...
-
Project Executive
6 months ago
Ashby-De-La-Zouch, United Kingdom Inizio Engage XD Full time**Job Title Project Executive** **Brand **_Ashfield Event Experiences_ **Location **_UK: Ashby-de-la-Zouch_ **Reporting to Account Manager** **Direct report(s)** - Account Manager_ - None_ **A bit about the role**: You will work for one or more of our pharmaceutical clients, organising and co-ordinating the logistics of registration, travel, transfers...