Level 3 Admin Assistant Apprentice

2 weeks ago

Great Harwood, United Kingdom Glenn Slater Building and Joinery Contractors Ltd Full time

**Apprenticeship Role - Glenn Slater Building and Joinery Contractors Ltd**

**Sector**:

- Business, Administration and Law**Reference**:

- Glenn Slater B&J Contractors - Admin Assistant Apprentice**Location**:

- Great Harwood**Apprenticeship level**
- 3**Employer**
- Glenn Slater Building and Joinery Contractors Ltd**Hourly wage**:

- £5.11 with performance related bonuses**Working week**:

- Mon - Fri - 40 hours per week with additional hours where required paid as overtime at £5.11/hour**Positions**:

- 1**Apprenticeship summary**:

- update records to assist in providing accurate account updates.
- Compare supplier invoices against agreed rates and raise credit notes.
- Handle telephone calls in the first instance.
- Responsible for acquiring all record sheets from other employees and updating the master sheet for such.
- Support the Management Team by producing accurate minutes of meetings when required.
- Assist in the upkeep and management of the existing filing structure.
- Other duties befitting of the role of Admin Assistant.

**Requirements and prospects**:
**Desired skills**

**IT**

Able to update and review spreadsheets, record information, and produce data analysis where required.

**Decision making**

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

**Interpersonal Skills**

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately.

**Communications**

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

**Quality**

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation.

**Planning and Organisation**

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace.

Makes suggestions for improvements to working practice.

Organises meetings and events, takes minutes during meetings and creates action logs as appropriate.

**Personal qualities**

**Professionalism**

Behaves in a professional way. This includes personal presentation, respect, respecting and encouraging diversity to cater for wider audiences, punctuality and attitude to colleagues, customers and key stakeholders. Adheres to the organisation's code of conduct for professional use of social media. Acts as a role model, contributing to team cohesion and productivity - representing the positive aspects of team culture and respectfully challenging inappropriate prevailing cultures.

**Personal qualities**

Shows exemplary qualities that are valued including integrity, reliability, self-motivation, being pro-active and a positive attitude. Motivates others where responsibility is shared.

**Managing performance**

Takes responsibility for their own work, accepts feedback in a positive way, uses initiative and shows resilience. Also takes responsibility for their own development, knows when to ask questions to complete a task and informs their line manager when a task is complete. Performs thorough self-assessments of their work and complies with the organisation's procedures.

**Adaptability**

Is able to accept and deal with changing priorities related to both their own work and to the organisation.

**Responsibility**

Demonstrates taking responsibility for team performance and quality of projects delivered. Takes a clear interest in seeing that projects are successfully completed, and customer requests handled appropriately.

Takes initiative to develop own and others' skills and behaviours.

**Desired qualifications**

GCSE Maths and English Grades C or 4 + desirable

**Future prospects**

**About the employer**:
Building Contractor specialising in whole house adaptations across the North West for persons requiring assisted living. We work closely with Local Authorities, architects and Design & Build Teams to provide services to social housing, schools and other commercial work.

**Address**

Unit 9, Norden Court,

Alan Ramsbottom Way,

Great Harwood,

Blackburn BB6 7UR

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