Executive Assistant

2 weeks ago

Reading, United Kingdom Public Sector Resourcing Full time

**Job Title Executive Assistant (Inside IR35)**

**Contract Term: 6 Month**

**Contracting Authority: AWE**

**Location: Reading**

We are currently creating a pipeline for an upcoming exciting opportunity for an Executive Assistant to join our client AWE on a 6-month basis.

What if you could work on something that you can’t testbut cannot afford to fail? Something that could have spent years on a submarine, is launched into outer space (where the temperature is below -250c), comes hurtling through the atmosphere, being heated up and shaken and then must work? Some challenge.

That’s exactly what the team of over 6,500 people at AWE do every day: delivering important work, in support of the most important mission - keeping the nation safe.

AWE plays a crucial role in national nuclear security. Their role in nuclear deterrence and their specialist technical assistance to nuclear threat reduction is vital in the defence against the most serious threats faced by the UK. Working to support the defence of our country, AWE has a clear mission: to keep everyone, the environment, their products and information, sites, and everything around them, safe and secure.

**As an Executive Assistant, your main responsibilities would be to**:

- Provide sophisticated calendar management for CEO. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritise and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organisation policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Provide event management support as requested.
- Provide hospitality to all guests and help to create a welcoming environment.
- Invest in building long-lasting relationships both externally and internally.
- Other projects/duties as assigned for the overall benefit of the organisation
- Ensure that the CEO is always in the right place, at the right time and properly briefed/equipped with the right information to deliver their role.
- Full and pro-active management of the CEOs diary, appointments, travel bookings and itinerary.
- Full and pro-active management of the CEO “inbox” through effective and efficient management of tasks.
- Act as a central point of contact and main interface for the CEO; liaising with all exec (and non-exec) directors and external senior stakeholders as necessary.
- Pro-actively obtaining and providing timely, relevant and accurate information / reports to and from the CEO
- Efficiently & effectively organise and manage the CEO diary via MS Outlook, including complex travel itineraries.
- Review, prioritise and deal directly with all CEO correspondence.
- Professional telephone answering including call screening & forwarding calls as appropriate.
- Pro-actively co-ordinate arrangements for presentations to, and by, the CEO.

**Essential**:

- You have worked in a similar role and can hit the ground running
- Extensive experience in Diary Management.
- You will hold experience of dealing with High Level Stakeholders daily.
- Extensive experience in Sensitive Inbox Management.
- Ability to work well within a cross-functional team environment and diverse communities.
- Ensure highly professional relationships are built and maintained with external and internal stakeholders.
- Act as a role model displaying professionalism and exemplar behaviours to the organisation.
- Ensure that best practice is shared professionally with peers and the wider EA capability.
- Maintain and promote high personal standards in environment, safety, health, security and quality Work Environment
- Thrive in an intense, do-it-yourself, start-up environment.

**Essential Requirements**
- DV/SC Clearance is an essential requirement for this role.

AWE’s ambition is to create workplaces that recognise and celebrate differences, encourage diverse contributions and where people feel able to be themselves at work. They strive to create a genuine culture of openness and inclusion and encourage diverse applicants.
- Please be aware that this role can only be worked within the UK and not Overseas._

  • Executive Assistant

    4 weeks ago

    Reading, United Kingdom Redstor Full time

    We are perfectly poised for exponential growth and international expansion. If you're looking for an opportunity in a face-paced, ambitious business, with a world-class product and a huge, untapped market, then read on **Our Vision** To enable MSPs to discover, manage and protect customer data in the simplest, smartest, safest way. **Our Mission** To...

  • Executive Assistant

    4 weeks ago

    Reading, United Kingdom R3vamp Full time

    A great opportunity for a dynamic executive assistant to join a software company whose values are built around trust, service excellence, authenticity, and accountability. **Role** Providing high-quality support to the CEO as well as office management support to the office in Reading. Responsibilities will include: - Working alongside the CEO to manage day...

  • Executive Assistant to CEO

    4 weeks ago

    Reading, United Kingdom Ciphr Full time

    **We currently have a fantastic opportunity for a dynamic Executive Assistant to join Ciphr to be an effective and high-quality executive support service to our CEO.** As the Executive Assistant working alongside the CEO, you will be at the beating heart of our operations, a key part of ensuring that Ciphr runs seamlessly and efficiently. You will have an...

  • Executive Assistant

    6 days ago

    Reading, United Kingdom Page Personnel Full time

    This is a permanent Executive Assistant position based in Reading - Permanent - EA - Reading (travel to Stoke) **About Our Client**: The organisation is a respected player in the technology and telecoms sector with a significant workforce. Renowned for its commitment to innovation and customer service, the company has built a solid reputation. It operates...

  • Apprentice Executive Assistant

    4 weeks ago

    Reading, United Kingdom Reading Borough Council Full time

    Job description **Fixed Term for 22 months - Part time 20 hours per week** The Executive Assistant team works with the Chief Executive, Executive Directors and Assistant Directors, who cover a wide range of services across the council from Digital Transformation to Environment and Adult Social Care. This is an opportunity to join a friendly and supportive...

  • Executive Admin Assistant

    4 weeks ago

    Reading, United Kingdom Huntress Full time

    A Global Technology company based in Reading is seeking an Executive Admin Assistant to join their team on a contract basis until June initially, with the view to extend. **Duties**: - Provides strategic calendar management and time planning support for manager(s) - Ensures preparation of meeting setting and participant attendance - Gathers, prepares, and...

  • Executive Assistant

    6 days ago

    Reading, United Kingdom Page Personnel - UK Full time

    This is a permanent Executive Assistant position based in Reading - Permanent - EA - Reading (travel to Stoke) **About Our Client**: The organisation is a respected player in the technology and telecoms sector with a significant workforce. Renowned for its commitment to innovation and customer service, the company has built a solid reputation. It operates...

  • Executive Personal Assistant

    4 weeks ago

    Reading, United Kingdom NonStop Consulting Ltd Full time

    Gain high value experience and impact the lives of millions! If this sounds appealing to you then you are in luck as we are currently recruiting a Executive Personal Assistant for a great project that is ran by a Central Government Authority in United Kingdom. Working for the UK Government is a perfect opportunity if your plan is to make a difference in...

  • Procurement Executive

    1 month ago

    Reading, United Kingdom AMS Full time

    **Procurement Specialist (Inside IR35)** **Contract Term: 12 Months** **Contracting Authority: AWE** **Location: Hybrid - 2 days a week in Aldermaston & the rest WFH.** **Expectation to attend Winnersh & possibly Green Park also will be required.** AWE plays a crucial role in national nuclear security. Their role in nuclear deterrence and their...

  • Pr Account Executive

    6 days ago

    Reading, United Kingdom Moxie and Mettle Limited Full time

    **PR Account Executive needed for a leading and growing FMCG pr and communications agency in Reading.** You will join a reputable and creative communications agency which has a couple of decades worth of skills and expertise in food and all things related to the food industry, from working with huge food retailers to communications and PR for food...

  • Pr Account Executive

    1 month ago

    Reading, United Kingdom Rustic and Rural Full time

    **PR Account Executive needed for a leading and growing FMCG pr and communications agency in Reading.** **You will join a reputable and creative communications agency which has a couple of decades worth of skills and expertise in food. As well as all things related to the food industry, from working with huge food retailers to communications and PR forfood...

  • Executive Assistant

    4 weeks ago

    Reading, Berkshire, United Kingdom Page Personnel Sales Full time

    About Our Client The organisation is a respected player in the technology and telecoms sector with a significant workforce. Renowned for its commitment to innovation and customer service, the company has built a solid reputation. It operates from its base in Reading and also Stoke. Job Description This EA position based in Reading will involve the...

  • Customer Support Executive

    1 week ago

    Reading, United Kingdom Matched Group Full time

    **Customer Support Executive - Home and Office based** **Basic £22,000 - £24,000 + Benefits** **Location**: Reading **Why**: FinTech SaaS Vendor experiencing huge growth - Do you have a degree in Accountancy, Business Studies, Finance etc.? - Are you passionate about delivering the best customer service? - Do you understand why companies use financial...

  • Pa/ Executive Assistant- 20 Hours Per Week

    1 month ago

    Reading, United Kingdom Boyes Turner Full time

    **Role Description**: At Boyes Turner we are looking to appoint an experienced and talented PA/Executive Assistant in our offices in Reading on a part time basis (20 hours per week). Reporting into the Manging Partner you will be responsible for providing full administrative support to ensure the smooth management of his day to day affairs, and most...

  • Marketing Executive

    5 days ago

    Reading, United Kingdom H.R. Owen Full time

    H.R. Owen, the UK’s leading luxury automotive dealer group, is seeking a Marketing Executive to work with Aston Martin, Reading. We’re looking for someone that’s used to going above and beyond to deliver the highest level of customer service. The cars that we sell are meticulously engineered, and we expect the Marketing Executive to be able to ensure a...

  • Trade Relations Executive

    1 week ago

    Reading, United Kingdom Ambitions Travel Recruitment Full time

    **TRADE RELATIONS EXECUTIVE** **LONDON - HYBRID (1 DAY OFFICE, 4 DAYS HOME)** **£36,000** **Who you’ll be working for**: We are working EXCLUSIVELY to hire a Trade Relations Executive for a leading tourism authority, led by a highly respected and experienced Director with a reputation for leading teams to great success. This country provides a...

  • Graduate - Customer Support Executive

    4 weeks ago

    Reading, United Kingdom Matched Group Full time

    **Graduate - Customer Support Executive - Home and Office based** **Basic £22,000 - £24,000 + Benefits** Location: Reading Why: FinTech SaaS Vendor experiencing huge growth - **Do you have a degree in Accountancy, Business Studies, Finance etc.?**: - Are you passionate about delivering the best customer service? - Do you understand why companies use...

  • Marketing Assistant

    1 week ago

    Reading, United Kingdom Innovatus Media Full time

    Innovatus Media is a media agency for the technology industry. We host and execute a variety of live events for the world's leading technology and business executives. We have two headquarters, one in the UK, and the other in Sydney, Australia. We acknowledge our Sydney office operates on Gadigal Land, respecting the Gadigal people of the Eora Nation. We...

  • Direct Marketing Executive

    1 month ago

    Reading, United Kingdom AWD online Full time

    **Direct Marketing Executive / Campaign Charity Fundraising Officer** (known within the organisation as a Single Gifts Campaign Officer) with demonstrable experience in a direct marketing environment and knowledge of legacy marketing is required to join a Fundraising Team at a well-established Charity. **SALARY**:£28,988 - £35,199 pro rata (depending on...

  • Account Development Executive

    4 weeks ago

    Reading, Reading, United Kingdom opentext Full time

    OPENTEXT OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future of...