Executive Admin Assistant

1 month ago


Reading, United Kingdom Huntress Full time

A Global Technology company based in Reading is seeking an Executive Admin Assistant to join their team on a contract basis until June initially, with the view to extend.

**Duties**:

- Provides strategic calendar management and time planning support for manager(s)
- Ensures preparation of meeting setting and participant attendance
- Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads)
- Continues to build and leverage network across organisations to enable their team and leader's work. Serves as a liaison between executives and teams
- Actively seeks to mentors junior Business Support colleagues. Onboards and trains new Business Support staff.
- Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)
- Facilitates team experience activities
- Collaborates with Global Talent Acquisition to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process.
- Event Coordination and Logistics
- Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self reflection during challenging situations.
- Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable.
- Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
- Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting (may include software licenses.
- Understands and helps to implement rhythm of business (ROB) in line with recognised patterns, and proactively takes action on business cadence.
- Maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status).
- Travel Management
- Embody our culture and values

Skills and experience:

- 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
- Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology)
- 2+ years experience serving as mentor to others.
- 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.



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