Executive Assistant

3 weeks ago


Reading, United Kingdom Huntress Full time

My client, a global giant within the Technology industry, is looking for an Executive Assistant to join their team remotely, on a 5-month contract. (Extension likely)

**Responsibilities**:

- Proactive planning and organizing complex diary management - coordinate internal and external meetings ensuring an optimum schedule to make best use of the time.
- Ability to prioritize the calendar based on business/customer needs, ensuring all briefing papers and supporting information for internal/external meetings are provided in advance. Attention to detail is critical.
- Multi-destination complex travel management requiring flexibility and availability with changing travel needs while at different time zones.
- Ability to adjust and operate across multiple time zones with flexibility required to support busy travel schedule.
- Assist with expense reporting, raising purchase orders and team budget management.
- Project management and organization of executive visits, customer and partner meetings and departmental activities such as management off-sites, training, customer dinners, annual group event - location/all logistics/invoicing etc.
- Assisting with the onboarding process for new employees
- Help with preparing documents and PowerPoint presentations; and assisting in compiling reports.
- Organize, prioritize, and coordinate multiple work activities with the ability to meet deadlines.
- Use initiative and judgment within established guidelines.
- Effectively interface with employees from other groups
- Other administrative duties as requested.

Experience/Skills Required
- Substantial executive administrative experience in a complex environment with the ability to work independently, determining priorities.
- Flawless execution of administrative activities, with high attention to detail, organization, and process.
- Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively with all working styles.
- Strong relationship management skills.
- High level of confidentiality, discernment, and judgment.
- Ability to be flexible in response to changing priorities and needs.
- Proven ability to manage smaller projects, work under pressure and consistently make deadlines.
- Demonstrated ability and willingness to continuously acquire new skills and accept new challenges.
- Strong communication, oral and written. Ability to communicate clearly and effectively with senior leaders and a range of stakeholders.
- Positive can-do attitude

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.


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