Medical Workforce Administrator

3 weeks ago


Port Talbot, United Kingdom Swansea Bay University Health Board Full time

THIS POST IS FIXED TERM FOR 12 MONTHS DUE TO FUNDING.

If you wish to be offered on a secondment basis, you will need to have gained your line managers approval for the secondment prior to going to interview.

Do you share our Health Board values; Caring for each other; working together; always improving? If so we would love for you to come and work for Swansea Bay University Health Board.

The Medical Workforce Team are looking for an enthusiastic and self motivated individual with excellent communication skills to join their team on a fixed term basis for 12 months to support the eJob planning Manager and Consultant Recruitment team.

This is a split role (60:40) and you will be responsible for providing a high quality administration for the eJob planning system (3 days) and consultant recruitment (2 days) to all areas within SBU HB.

Acting as system administrator for the eJob Planning system, providing advice, face-to-face and virtual training, technical support and maintaining user accounts as required. Providing a high quality customer focused Consultant Recruitment service for the Health Board throughout and in accordance with best practice, regulations and employment legislation.

The post holder will require excellent communication skills, with proven experience in collaborative working, as well as sound knowledge of MS Excel, PowerPoint and other Office software packages.

This is a split role working closely with the eJob planning Manager and the Consultant Medical Recruitment Advisor. This role will suit a person with a methodical approach to problem solving, who has a flexible approach to work and shows creativity in achieving objectives.

E Job Planning (0.6) -Acting as system administrator to ensure information is maintained, monitored & cleansed on a regular basis. You will provide specialist support and advice to service managers and clinicians across the HB, to ensure job planning is carried out efficiently and effectively. You will be required to carry out face to face and virtual training sessions with both service managers and clinicians and will be required to be able to travel between HB sites in a timely manner. You will be required to analyse and interpret complex data providing feedback to the eJob planning manager & service groups.

Consultant Recruitment (0.4) -Supporting the Consultant Recruitment Advisor in the recruitment process for Consultants and Specialist Grade Doctors in line with latest guidance and legislation. You will be required to attend and facilitate interviews both virtually & face to face. This involves liaising with internal and external stakeholders. Ability to prioritise work to meet deadlines with a flexible & adaptable approach is essential. You will be required to maintain confidentiality at all times & undertake other administrative duties as set out by the Medical Workforce Recruitment Advisor.

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.



  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    If you wish to be offered on a secondment basis, you will need your line managers approval for the secondment prior to going to interview. Do you share our Health Board values; Caring for each other; working together; always improving? If so we would love for you to come and work for Swansea Bay University Health Board. The Medical Workforce Team are...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    If you wish to be offered on a secondment basis, you will need to have gained your line managers approval for the secondment prior to going to interview. Do you share our Health Board values; Caring for each other; working together; always improving? If so we would love for you to come and work for Swansea Bay University Health Board. The Medical Workforce...


  • Neath Port Talbot Principle Area, United Kingdom Swansea Bay University Health Board Full time

    Job summary If you wish to be offered on a secondment basis, you will need your line managers approval for the secondment prior to going to interview. Do you share our Health Board values; Caring for each other; working together; always improving? If so we would love for you to come and work for Swansea Bay University Health Board. The Medical...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    This is a fixed term post for 10 months due to secondment cover. If you are a Swansea Bay University Health Board employee this post will only be offered on a secondment basis and you will need to have gained your line managers approval for the secondment prior to going to interview. Do you share our Health Board values; Caring for each other; Working...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    Job summary This is a fixed term post for 10 months due to secondment cover. If you are a Swansea Bay University Health Board employee this post will only be offered on a secondment basis and you will need to have gained your line managers approval for the secondment prior to going to interview. Do you share our Health Board values; Caring for...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    This is a fixed term post for 10 months due to secondment cover.        If you are a Swansea Bay University Health Board employee this post will only be offered on a secondment basis and you will need to have gained your line managers approval for the secondment prior to going to interview. Do you share our Health Board...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    This is a fixed term post for 10 months due to secondment cover.        If you are a Swansea Bay University Health Board employee this post will only be offered on a secondment basis and you will need to have gained your line managers approval for the secondment prior to going to interview. Do you share our...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    To provide a quality administrative service as part of the Postgraduate Team in the Education Centres, in accordance with the Regional and National Educational standards. This will include providing administrative support to the Medical & Dental Education Managers (Postgraduate), teaching Consultants, Faculty Leads and the Programme Directors. To provide...

  • Medical Secretary

    3 months ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    An exciting opportunity has arisen for a medical secretary to join the team in the Urology Department. The post holder will provide an expert administration service to the clinical specialty and its associated work streams. The post holder will support the consultants, junior medical staff and other health professionals with the creation of best practice and...

  • Medical Secretary

    3 months ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    Using own knowledge and experience maintain and improve the office organisation and will delegate and monitor the workload related to the medical secretary administration team Reflect and evaluate practice and make suggestions to improve working practices to enhance service delivery. Improve own performance and teams performance by supporting change to...

  • Medical Assistant

    3 weeks ago


    Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    We have an exciting opportunity available for a Medical Assistant role within to support the Practice Service Improvement Manager. As a Medical Assistant you will build working relationships with internal and external stakeholders to establish pathways of health and social care conducive to patient needs. Signposting patients to relevant services, groups...

  • Office Administrator

    3 weeks ago


    Port Talbot, United Kingdom Portacover machinery movement ltd Full time

    **About us** Portacover machinery movement ltd is a small business in Baglan Port Talbot, SA12 7BR. We are professional, agile and innovative. Our work environment includes: - Modern office setting **Responsibilities**: - Use good administrative skills to assist with the running of the office. - Promote a positive environment for clients, doctors, and...

  • Medical Receptionist

    1 month ago


    Port Glasgow, United Kingdom Port Glasgow Medical Centre Full time

    We are a friendly, 4-partner, GP training practice in Port Glasgow with approximately 5300 patients. We are looking for a well-organised, highly motivated individual to support our existing team in providing a first-class service to our patients. Applicants must have excellent communication skills and computer literacy. Experience of working in general...


  • Port Talbot, United Kingdom Swansea Bay University Health Board Full time

    Job Details Applications are invited for a newly developed (job share) post of Deputy Group Medical Director of Primary Care. This opportunity will be made up of two positions with a shared commitment of 8 sessions per week and will be offered for a 12 month period as a fixed term contract or a secondment opportunity. Reporting to the Primary Care...

  • Medical Secretary

    2 weeks ago


    Ellesmere Port, United Kingdom Hope Farm Medical Centre Full time

    Patient Services Team Lead Medical Secretary & PA job description & person specification. Job Title Patient Services Team Lead Medical Secretary & PA Line Manager Operations Manager - Patient Services Team Accountable to Practice Manager Hours per week 37.5 (WTE) Job Summary To lead the practice secretarial work, to ensure the timely and high-quality...

  • Medical Receptionist

    2 weeks ago


    Port Glasgow, Inverclyde, United Kingdom Port Glasgow Medical Centre Full time

    We are a friendly, 4-partner, GP training practice in Port Glasgow with approximately 5300 patients. We are looking for a well-organised, highly motivated individual to support our existing team in providing a first-class service to our patients. Applicants must have excellent communication skills and computer literacy. Experience of working in general...

  • Sales Administrator

    2 weeks ago


    Neath Port Talbot, United Kingdom HAYS Full time

    Sales Administrator - Permanent - Neath Your new company Your new company is a well-known organisation located in the heart of Neath. The organisation prides themselves on the great workforce they have in place and are excited to accept a new member into the team.Your new role Your new role is Sales Administrator. This role will require you to be a point...


  • Port Talbot, United Kingdom Yolk Recruitment Full time

    **QA Administration Assistant** **£26,000** **Port Talbot** Are you a detail-oriented and organized individual with a passion for maintaining Quality Processes? Do you thrive in a multifunctional administration role and have a sharp eye for detail? If so, we have the perfect opportunity for you to showcase your skills and contribute to a dynamic team!...

  • Data Administrator

    3 weeks ago


    Ellesmere Port, United Kingdom Great Sutton Medical Centre Full time

    GREAT SUTTON MEDICAL CENTRE JOB TITLE: DATA ADMINISTRATOR REPORTS TO: SENIOR DATA ADMINISTRATOR HOURS: SEE CONTRACT OF EMPLOYMENT Job summary: The purpose of the role is to: To develop and implement a comprehensive, effective and efficient administrative support service to meet business requirements. Duties and Responsibilities: The duties and...


  • Port Talbot, United Kingdom Yolk Recruitment Ltd Full time

    Location: Port Talbot - Sector: Office Support & HR - Job type: Permanent - Salary: £24000.00 - £26000.00 per annum - Contact: Charlotte Singleton - Job ref: BBBH31873_1679067067 - Published: about 5 hours ago - Expiry date: 16 April 2023 **Sales and Logistics Administrator** Yolk Recruitment is working on an exclusive basis with a Manufacturing company...