Groups & Events Coordinator

5 months ago

London, United Kingdom Groups and Events Operations Full time

**“The world is yours with Meliá”**

Joining Meliá is to embark on ajourney without borders because the possibilities of growing and training hereare endless. It is knowing that the world is yours and that you can work inmany countries. And all with the feeling that you are part of a bigfamily.

**Salary at £27K // Health plan cash back // Perk Box**

About Meliá White House Hotel NW1 3UP

Meliá White House is a modern and elegantly newly refurbished hotel exceptionally located next to Regent’s Park, within a short walk from the world-renowned shopping streets of Oxford Circus & Regents Street. Warren Street, Great Portland Street and Regent’s Park underground stations are all within a 5-minute walk.

**MAINJOB PURPOSE**:
To ensure groups and events are booked and converted in line with the hotel's strategy. To ensure the planning, organization and efficient operation of the Groups& Events Department. To organize all aspects of the groups and events processes once receiving the contract and to include pre event logistics, onsite event management and post event follow up and billing. To maximize customer satisfaction in order to ensure return of business. To ensure all leisure enquiries and tour series are handled efficiently.

**DUTIESAND RESPONSIBILITIES**:

- To arrange show around of the Hotel and all the facilities for new and existing clientele.
- To chase prospect and tentative leisure group bookings for confirmation and conversion.
- To chase definite group bookings for rooming list and create special F&B packages in order to generate increased revenue.
- To be present on the floor throughout the event (whenever that might be depending on the nature of the event) to ensure that all requirements are fulfilled and delivered and any sales opportunities for this event or for the future are exploited.
- To ensure that all accommodation requirements relating to conference business are correctly administrated.
- To prepare all relevant paperwork for the weekly BEO meeting on Thursdays, to ensure that all information is communicated to the other departments.
- To ledger off all accounts within 72hrs after the event.
- To ensure that the office is at all times manned and all telephone enquiries answered immediately.
- To handle minor guest and customer complaints with precision, speed and with a professional manner, and to the Hotel’s procedure.
- To deal with all internal bookings, as and when requested to the standard set down.
- To prepare and ensure the distribution of the daily function sheets (with diverse account and billing instructions).
- To prepare Leisure Group forecast for the Revenue Manager.
- To sort and deal with all incoming mail on a daily basis and ensure all information is communicated to the relevant persons as soon as possible.
- All leisure enquires to be answered within 4 hours wherever possible or 8 working hours as a maximum and put in the system.

**Requirements**:

- OPERA Knowledge
- Attention to detail
- Passion for Events and Hospitality
- Fluent in English

(I understand that this is not an exhaustive description of my duties & this document is constantly changing & being updated)

**Because belonging to the great Meliá family is being VIP**

You will enjoy **My MeliáRewards** which is the exclusive loyalty program for our employees with exclusive benefits and advantages.

In addition, enjoy the **My MeliáBenefits** program: with flexible remuneration, exclusive discounts on a variety of products and services, active and healthy lifestyles, and charitable initiatives. Be as proud to belong to Melia as we are of you ?

Our Benefits Package Includes:

- **Competitive Salary**:

- **Holidays**:28 days’ holiday including 8 public holidays
- **Contributory pension scheme and Life Assurance**:

- **Discounted dental and health cover with HSF**:

- **Personal Development**:programs designed to support your career right from the start, with unlimited access to online learning platform
- **High street discounts**:with Perks at Work

**At Meliá we are all VIP**

Our warmth, proximity and passion for what we do make working at Meliá an unforgettable experience, full of emotional moment sand always with the feeling that you belong to a big family where we have people like you, **VIP** **People.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of disability, race, religion, age, or any other basis protected under federal, state, or local laws. We believe that diversity and inclusion among our teammates are critical to our success as a global company.

If you want to be** “Very Inspiring People”**, follow us on:
**INSTAGRAM** - **TWITTER** - **LINKEDIN** - **INDEED** - **GLASSDOOR**

INDBOH

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