Team Administrator

4 weeks ago


Torquay, United Kingdom Torbay and South Devon NHS Foundation Trust Full time

We are seeking to appoint Administrators to provide comprehensive administrative and co-ordination support, reactive to the needs of a multi-disciplinary Baywide Health and Well-Being Team. There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with excellent organisational skills and good team player.

The post-holder will support a team of 200+ staff who provide Health and Well-Being support across Torbay covering a population of 134,500 people and around one-in-four of Torbay’s population are aged 65 years and over.
- Provide comprehensive administrative support to the Health & Social Care Teams.
- Collation and submission of the monthly Manpower Sheets for all teams.
- Maintain Electronic diaries, booking and re-scheduling appointments.
- Produce documents via copy and audio transcription, composing non routine letters as necessary.
- Support and facilitate meetings through: sourcing suitable venues, recording of notes / minutes and distribution of associated paperwork. Follow up actions as necessary. To include: - Minutes for Staff Meetings
- Minutes for Safeguarding / Best Interest / Risk Management / Hospital Discharge and other ad hoc meetings.
- Review and update Patient / Client records on a Bespoke database ensuring accurate recording and retrieval of data.
- Undertake general office duties to include dealing with the post (collections and outgoing), scanning / photocopying / faxing / laminating and associated tasks.
- Undertake Duty Admin/Go To role - first point of contact in the admin office - this is currently organised on a rota basis.
- Maintain HR filing system both manual and electronic to include: supervision / appraisal paperwork, sickness forms, letters etc.
- Making up of the profession specific assessment packs/initial visit packs
- Preparation of electronic paperwork for weekly RAM / CHC panels.
- Dealing with IT Issues within the Teams and “trouble shooting” where possible.
- Support the Business Support Manager in the Health and Safety requirements for the building.

The Team is a multi-disciplinary team which provide support Baywide and the Admin Team provide comprehensive administrative and co-ordination support. The Admin Team are dedicated to providing admin support to the whole team to enable them to provide a first-class service to the Baywide Community.

Why work with us

Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.



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