Office Coordinator

5 months ago


Newton Abbot, United Kingdom Cloud9 Homes Ltd Full time

The **administrator/office manager** is a busy role working closely with the Project Managers, Office Team and working directly with the MD.

It will involve general assistance & support for the Project managers helping them to organise their individual projects. You will help co-ordinate and manage the office team team ensuring tasks are completed to deadlines. Good communication & organisation is a key to succeed in this role as it involves daily communication with clients, sub-contractors, suppliers & the management team.
- Adding jobs to our project tracker
- Organising start dates for new projects
- Organising sub-contractors for projects & issuing approved prices & contracts
- Liaising with the project managers to assign workers and adding this to cost tracker
- Receiving & placing supplier orders over phone and adding them to the project tracker
- Reviewing prices from suppliers & negotiating best prices
- Checking items for hire. Chasing PM’s
- Making sure all documents/ contracts are in Project Files and keeping the database organised
- Involved in weekly meetings with PM’s & MD & assisting in raising invoices & checking if jobs are running on time.
- Ensuring workers/project managers are taking before and after pictures of projects and providing them to marketing to share across the social media sites
- Ensuring projects have sign advertising
- Ordering and maintaining stationary levels
- Receiving works orders and arranging small jobs
- Assisting clients with problems, or assigning a PM/ sub-contractor to deal with issue
- Month end reports & invoice forecasting
- General support for the Directors and office team
- Gaining feedback from clients on company performance
- Receiving sales calls, qualifying via sales script & recording in the CRM system
- Booking sales calls in MD’s diary
- Creating, sending & chasing invoices in conjunction with the accounts team
- Other adhoc duties as required

Skills and Experience
- Experience within the construction industry
- Previous experience as an Office Coordinator/Administrator or something similar
- Proficient in the use of google docs, google sheets
- Highly organised with attention to detail
- A multi tasker
- The ability to prioritise and organise a busy workload
- A team player
- Excellent verbal and written communication skills

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Construction Industry: 1 year (preferred)
- Administrative experience: 3 years (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- Newton Abbot (required)

Work Location: In person


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