HR Administrator Assistant
1 day ago
An excellent opportunity has been made available for a Human Resource Administrator to join our client based in the city.
Ideally you would be available to work 9am-5pm Monday - Friday.
This role offers some hybrid working, so you can work from home 2 days a week. £19,000 - £24,000.
The HR Administrator is responsible for overseeing an employee’s journey.You will act as first point of contact for HR-related queries from employees and will work closely with HR colleagues, providing administrative support to the department and enteringa high volume of information into HR databases. Therefore, attention to detail is essential.
Your main administrative duties include maintaining personnel records, managing HR documents and updating internal databases. Ideally you will have experience with HR procedures and can manage various administrative tasks in a timely manner.
Assisting with general personnel record maintenance, HR system data input and training. Supporting with the recruitment and induction process during busy periods.
- Support and provide administration to the HR team in respect of personnel files, absence management, training and payroll records for all departments
- Contribute to the development of systems and procedures to support HR projects
- Operate in accordance with GDPR regulations
- Calculate annual leave entitlement for new starters.
- Ensure all duties are carried out in line with:
- HR Policies and Procedures
- Corporate Policies and Procedures
- Performance Goals
- Business Plans
- Quality Assurance Framework
- Data Protection Act
- CQC Requirements
- HR Advice and Guidance
- Support the HR Resourcing Advisor with the recruitment process, including the scheduling of interviews, generation of job offers and checking of documents during busy periods. Including but not limited to:
- Requesting references for potential and new employees quickly and efficiently, referring any issues to relevant manager.
- Ensuring all other checks, GMC, NMC, Medical indemnity, eligibility to work in the UK are carried out.
- Assist with the induction of any new members of staff.
- Add new staff members onto various portals, including Teamsnet
- Scan personal documents to personnel folders
- Collate contracts and completed new starter paperwork in anticipation for payroll
- Ensure starter information passed to payroll
- Forward completed, signed self-certificates and Med 3’s to payroll advising whether staff qualify for paid sick leave or SSP
- Ensure absence records are kept accurate, save certificates to the employee electronic file and pass to payroll
- Enter employment data onto the computer
- Maintain mandatory training records
- Maintain review records and ensure staff review dates are recorded on Teamnet
- Maintain insurance/indemnity records for staff, ensuring they remain current
- Update staff telephone list
- Scan personal documents to personnel folders
- Ensure HR database records and personnel folders are accurate and up to date
- Maintain HR records in compliance with GDPR
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