Document Controller

2 months ago

Solihull, United Kingdom Glencar Construction Full time

Company Description
**ABOUT GLENCAR**

Glencar Construction was founded in 2016. A family run business, a family culture and what employees would describe as a ‘Fun, engaging & motivating place to work’.

We are a contractor that specialises in the creation of high-quality turnkey facilities in partnership with some of the UK’s leading developers, occupiers, retailers and logistics businesses.

**OUR VALUES**

Glencar Construction has 5 key values that we live and breathe. Would you be happy to work by these values?
- Customer First
- Teamwork and Collaboration
- Strategic Partnerships
- Sustainability and Safety
- Integrity and Excellence

**Job Description**:
To work alongside our Information Management team in assisting with administrative tasks and maintain and manage the organisation of the electronic document management system (EDMS) in line with any project requirements and company standards.

**ACCOUNTABILITIES**
- Maintenance of documents and revisions to the EDMS to ensure complete and up to date repository of information that is correctly audited from all parties
- Distribution of information to the relevant internal, designs and client teams
- Ensuring compliance across all project’s information in line with standards, protocols, and security measures
- Liaising with external consultants and subcontractors, etc regarding document management and approval requirements
- Produce and regularly update trackers and reports for the project to record progress and update the team
- QA check information to company information standards and ensure it is distributed to the relevant workflows and review appropriately by internal teams
- Assist with any training when required
- Support site teams with the use of the EDMS, administrative tasks and any ad hoc duties
- General Ad-hoc duties as required

**Qualifications**:
At Glencar, we have high standards and professionalism that we wish to maintain throughout the business which is why we expect you to
- Excellent attention to detail / Organisational skills
- Excellent Time management - Able to carry out tasks efficiently, methodically, and accurately
- Work as a team and independently
- Knowledge and understanding of ISO 19650 and how to implement this
- Good level of IT skills (including proficiency in MS office and Editing software such as Adobe pro/ Bluebeam)
- Good communicating both verbally and written
- Preferable to have experience of using an EDMS
- Someone with previous experience of working in information / document management for a main contractor or similar within the construction industry in desirable
- Driving license to travel to site when required
- Ability to keep and work to deadlines

Additional Information
**BENEFITS**:

- Fuel card and Car allowance
- 25 days annual leave + bank holidays
- Loyalty scheme - 1 additional day annual leave following 3 years’ service, an additional day every year after up to a maximum of 5
- Pension scheme - We match up to 6%
- Wellbeing support
- Mobile phone
- 4:00pm finish on Fridays
- Dress down Fridays
- Health care
- Life Insurance cover
- Annual Christmas & summer parties
- Monthly team breakfast mornings
- Regular team building activity
- Refer a friend
- Cycle to work scheme

**Being a part of the Glencar family will have many benefits to you; Not only will you be joining a fun, vibrant and friendly team, there will be many opportunities for your personal and professional development. We are a rapidly growing and successful business and our priority is to invest in our employees.

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