Pa to Board of Directors

**Are you and experienced PA to a board of Directors and wanting a new challenge?**

**Your responsibilities**
- Work with the Board of Directors and manage all the regular Board, Executive, Quarterly and Pension Meetings inc. collating reports and minute taking
- Where required liaise with head office in Austria on meeting schedules
- Manage the Company car fleet, Pool vehicle bookings and Fuel cards
- Manage the Company travel requirements for employees, e.g., booking hotels, flights, trains, car rental
- Manage and update the Time and Attendance System for the Board of Directors and Executive Team
- Manage the Board of Directors and Executive Team Annual Holiday Entitlement spreadsheet
- Assist with planning and managing Company events. E.g., Metsec Conference, Sales Conference, Annual Golf Day
- Administrator for the Company Credit Cards
- Manage the Company’s Stationery account, order printed stationery - business cards, compliment slips etc.
- Manage the Company’s benefits register, deal with charity donation requests and compile the R&D report
- Approval of invoices and submission of credit card expenses
- Carry out general office duties for Head Office. E.g., ordering stationery, ordering kitchen supplies, dealing with the daily post, diary keeping for meeting rooms, refreshments and lunch orders for visitors, taking bookings for and charging the tour guide system.
- Any other duties as may be required by the Board of Directors & HR, such as creating guest WI-FI passwords & setting up Webex’s.

**Hours of work**

Monday to Thursday - 08:30 to 17:00 - half hour lunch break

Friday - 08:30 to 13:30 - no lunch break

37hours per week

**Qualifications**:
**Person specification**
- Ideally have 3 to 5 years’ experience in a PA role
- Demonstrate a high level of discretion and confidentiality
- Be very well organised with high attention to detail/accuracy
- Be hardworking, self-motivated and able to think on your feet
- Work well in a team with a flexible and positive approach to work
- Possess excellent Microsoft Office and Outlook skills
- Have good timekeeping and attendance
- Must be eligible and able to prove you can work in the UK.

Why is This a Great Opportunity

This is a permanent role, which will involve you working closely with the Board of Directors, Head of Strategic Planning and the Human Resources (HR) Department to provide professional, confidential secretarial and administrative support.

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£30,000.00 per year

**Benefits**:

- Company pension

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Oldbury, West Midlands: reliably commute or plan to relocate before starting work (required)

**Experience**:

- PA to directors: 3 years (required)

Work authorisation:

- United Kingdom (required)

Shift availability:

- Day shift (required)

Work Location: One location

Application deadline: 28/03/2023
Reference ID: OldburyPA