Personal Assistant to Board of Directors

3 weeks ago


Oldbury, United Kingdom Owen Daniels Consultancy Full time

**Personal Assistant to Board Directors**
**Permanent Position**
**Permanent, Full-time**
**Salary: £28,000 - £33,000**
**Working Hours: Mon - Thurs 8.30am - 5.00pm & Friday 8.30am - 1.30pm**
**Oldbury, West Midlands - No remote working**
**My client is the UK’s biggest construction specialist in cold roll forming company & is part of the largest steel and technology group in the world. This is a permanent role, which will involve you working closely with the Managing Director and FinanceDirector to provide professional, confidential secretarial and administrative support.**
**Personal Assistant to Board Directors**
- Work with the Board of Directors and manage all the regular Board, Executive, Quarterly and Pension Meetings inc. collating reports and minute taking
- Where required liaise with head office in Austria on meeting schedules
- Manage the Company car fleet, Pool vehicle bookings and Fuel cards
- Manage the Company travel requirements for employees, e.g., booking hotels, flights, trains, car rental
- Manage and update the Time and Attendance System for the Board of Directors and Executive Team
- Manage the Board of Directors and Executive Team Annual Holiday Entitlement spreadsheet
- Assist with planning and managing Company events. E.g., Company Conference, Sales Conference, Annual Golf Day
- Administrator for the Company Credit Cards
- Manage the Company’s Stationery account, order printed stationery - business cards, compliment slips etc.
- Manage the Company’s benefits register, deal with charity donation requests and compile the R&D report
- Approval of invoices and submission of credit card expenses
- Carry out general office duties for Head Office. E.g., ordering stationery, ordering kitchen supplies, dealing with the daily post, diary keeping for meeting rooms, refreshments and lunch orders for visitors, taking bookings for and charging the tour guidesystem
- Any other duties as may be required by the Board of Directors & HR, such as creating guest WI-FI passwords & setting up Webex’s

**Personal Assistant to Board Directors**
**Essential Qualifications / Experience / Skills**:

- Must have 3 - 5 years’ experience in a PA role
- Demonstrate a high level of discretion and confidentiality
- Be very well organised with high attention to detail/accuracy
- Be hardworking, self-motivated and able to think on your feet
- Work well in a team with a flexible and positive approach to work
- Possess excellent Microsoft Office and Outlook skills



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