Uk Property Administrator

3 months ago

West Midlands, United Kingdom BoyleSports Full time

**Who We Are**:
BoyleSports is the largest and most successful independently owned bookmaker on the island of Ireland. Founded in 1982 by John Boyle, the business has grown to over 375 shops in Ireland and the UK, coupled now with a comprehensive online portfolio for betting and gaming.

BoyleSports HQ in the Republic of Ireland is located on the outskirts of Dundalk, and we currently employ over 2,700 staff throughout Ireland and the rest of the world. With offices in Ireland, Gibraltar, South Africa, and the Philippines, BoyleSports truly is a Global player within the Betting and Gaming industry.

Job Title**: UK Property Administrator**

Team**:UK Property**

Reports to**:Director of Property & Development**

Location**:UK Office in Solihull / Hybrid / Remote**

**The Role**:
****

As our UK estate continues to grow, an exciting opportunity has arisen for a Property Administrator to join the UK Property team, which is responsible for maintaining our existing UK retail portfolio and for the continued UK Retail expansion strategy.

The Property Administrator will partner with the UK Property team and other internal stakeholders, to ensure that all records and databases are kept up-to-date and fit for purpose. The role also requires engaging with landlords, local authorities, and contractors to ensure invoices are correct and paid in a timely and efficient manner.

**Key Responsibilities**:

- Building effective relationships with internal colleagues, stakeholders, external landlords, and contractors to facilitate smooth communication and collaboration.
- Maintaining and managing all active property and development databases, including the Mojo/Tramps estate management platform, to ensure accurate and up-to-date information.
- Managing the UK Estates outlook mailbox and taking appropriate action in coordination with the UK Property team, ensuring timely responses and resolutions.
- Providing general administrative support, including efficient management of purchase orders through the Oracle online PO platform.
- Assisting the UK Construction Project Manager in compiling and issuing project documentation, such as Commencement memos, Project files, Health & Safety files, completion documentation, and warranty information.
- Supporting the UK Property team in refining and enhancing systems, processes, and data collation for improved efficiency and effectiveness.
- Collating the team diary and organizing team meetings as required, ensuring smooth coordination and effective communication within the team.
- Establishing strong working relationships with teams based in Ireland, particularly Shop Operations (Helpdesk), the wider Facilities Management team, and the Irish Property team, to foster collaboration and seamless cross-functional operations.
- Being adaptable and flexible to undertake cross-functional responsibilities and additional duties as required to meet the evolving needs of the business.

**Requirements**:

- Strong interpersonal and communication skills, to build good working relationships with all internal customers and external contacts.
- Computer literate with a good knowledge of Microsoft Office products - Excel, Word, Outlook, Teams and PowerPoint. Experience of estate management software would also be advantageous.
- Knowledge of commercial leases/contracts and previous experience in a property/construction admin role is seen as a distinct advantage.
- Good organizational and problem-solving skills.
- Ability to work as part of a team as well as the ability to work on their own initiative.
- A willingness to understand procedures and help create and improve current standards.
- Strong focus and attention to detail are essential.
- Be positive in attitude and full of energy and new ideas. Open-minded and has a desire to develop.

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