Medical Records Administrator

4 weeks ago

St Helens, United Kingdom Fairfield Independent Hospital Full time

Job Summary

Administration work within a team of staff covering all areas of case note and patient associated patient information management across the Hospital.

**Role & Responsibilities**

Responsibilities are to ensure the complete scanning of case notes for patients attending an outpatient appointment and an inpatient stay. To prepare two sets of case notes for new and follow patients in the outpatient department. To ensure all case notes are scanned with compliance of the BS 10008:2014 [evidential weight & legal admissibility of electronic information].

Full training will be given in order for the post holder to carry out all duties and tasks associated with the job including the functionalities within the Dataspace computer system.
- To answer the telephone and deal courteously and efficiently with any enquiry including answering the hospital’s main telephone line.
- To ensure the case notes are prepared daily for the Out Patients clinics.
- To ensure that all case notes are available and prepared to be scanned in line with departmental policies and procedures for patients attending an Out Patients appointment and an inpatient stay.
- To notify supervisor if case notes cannot be located for scanning.\
- To print outpatient list to support the location of notes needed scanning.
- Adhere to Caldicott recommendations with respect to the confidentiality and security of the patient/identifiable information.
- Should the post holder be in first/last out they will be responsible for opening and securing the department.
- Using a computer for a substantial proportion of the day.
- To liaise with other hospitals in arranging the supply of case notes, which are needed, and organise suitable transport to collect case notes.
- To assist with requests for medical records abiding by the hospital’s Confidentiality policy and procedures.
- Concentration is required when preparing the notes for scanning, notes/test results and when searching clinical/administrative systems, working within the new procedures.
- To ensure that all information in the Patient Administration System (iSOFT] is recorded and entered accurately. To abide by the Organisations protocols at all times with regard to the security and integrity of the information held in iSOFT.
- To efficiently and effectively organise the work allocated to you by the Team Leader.
- To retrieve case notes electronically for viewing in clinics
- To assist with any project work being undertaken within the department.
- To follow departmental policies and procedures in relation to day-to-day work.
- To keep the working areas and office neat and tidy.
- Be competent in the use of computers and printing equipment. To report any equipment faults to the supervisor as soon as you are aware.
- To undertake any training that might be identified as necessary to enable all duties to be carried professionally and efficiently.

The above list is not exhaustive but reflects main duties of the post. It will be reviewed annually to respond to the changing needs of the service, in consultation with the post holder.

**Job Types**: Permanent, Full-time

**Salary**: £20,427.00 per year

**Benefits**:

- Company pension
- Discounted or free food
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
All administrative staff are to wear face covering when they leave their desk unless exhempt, frequently use hand gel provided around the site, socially distance and carry out lateral flow tests (provided) twice a week.

**Experience**:

- administrative: 1 year (required)
- Database administration: 1 year (required)
- working in healthcare: 1 year (preferred)

Work Location: In person

Application deadline: 24/11/2023

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