Finance Assistant

2 months ago

Chatham, United Kingdom Teem Recruitment Full time

My client is recruiting for a hardworking, innovative, and friendly Finance Assistant to work at their School.

The role is to start from ASAP.

This is a permanent role.

This is a full-time position working Monday
- Friday 8.30am-4.30pm. The finish time is 4pm on Fridays.

Duties include but are not limited to:

- To assist the Finance Manager in managing the day-to-day organisation of the School Budget and other School Related Accounts.
- To fully advise and support the Finance Manager & Business Manager in the discharge of their duties, by ensuring maximum efficiency in all aspects of delegated authority.
- Establishing and developing links with LA Finance Staff, Auditors and Consultants with the purpose of facilitating good financial control development and enhancing staff knowledge, skills and expertise.
- Assisting the Finance Manager to achieve the requirements of EFSA Financial Management and Audit standards when managing the School Budget and other School Related Accounts.

1 ADMIN RESPONSIBILITIES

1.1 To be a key member of the Finance and wider Admin Team and attend relevant meetings.

1.2 To ensure the effective communication of the schools Philosophy, Aims and Policies to staff, pupils and outside agencies.

1.3 To assist in the organising and processing of the School Budget in accordance with EFSA requirements and the needs of the Finance Manager, Business Manager & Governing Body.

1.4 To be responsible for the day-to-day management, development and maintenance of the school’s asset management plan.

1.5 To co-ordinate all bookings and lettings of school premises.

2 TRAINING AND DEVELOPMENT

2.1 To participate in arrangements made by the Business Manager for the appraisal of their own performance, through Target Setting (PfM) and the identification of areas in which they would benefit from further training.

2.2 To undertake training and professional development as required.

3 COMMUNICATION AND CONSULTATION

3.1 To promote and foster good relationships and effective liaison with parents/carers to support pupil progress.

3.2 To promote and foster good relationships and effective liaison with other Academy Staff to support pupil progress.

3.3 To promote good relationships and effective liaison with all appropriate external agency professionals involved with the school.

3.4 To promote goodwill and positive public relations with individuals and groups in the local area and the wider community.

4 FINANCIAL RESPONSIBILITIES

4.1 To work in partnership with the Finance Manager & Business Manager in effectively managing the School Budget & other School Related Accounts.

4.2 To assist the Finance Manager with the organisation and day-to-day management of all financial matters.
- Assist the Finance Manager to devise, prepare and set a detailed budget for approval by the Business Manager, Principal, Governing Body and EFSA
- Assist the Finance Manager to prepare and submit EFSA Finance Returns
- Responsible for processing all school purchases in accordance with the principles of ‘best value’
- Negotiating contracts in collaboration with the Finance Manager and Business Manager in accordance with the principles of ‘best value’
- Assist the Finance Manager to develop sound financial systems for maximising resource efficiency
- Assist with the monitoring and profiling of the expenditure in each budget heading in collaboration with Leadership & other Teaching Staff.
- Monitor monthly reports, investigate discrepancies and reconcile bank statements
- Monitor the income due to the Academy, including issuing invoices and ensuring receipt
- Control and monitor the receipt of goods and services and the checking of deliveries
- Ensure the issue of prompt input of invoices onto Finance System
- To advise all staff on resourcing issues
- To ensure that all computerised records/management information systems relating to finance are maintained
- To be responsible for the collection of monies from pupils in connection with school trips
- Reconcile sales ledger income with invoices.
- Monitor Supplier statements and highlight any discrepancies to Finance Manager
- Monitor grant spending and highlight any issues to Finance Manager.

A current enhanced DBS certificate/ subscription to the update service

Recent experience working as a Finance Assistant in a school setting.

Teem Recruitment are acting as an employment agency in relation to this vacancy.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location

Reference ID: AM FA Chat

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