Ward Admin Assistant, Cmu
6 months ago
The Ward Admin assistant will provide an efficient productive
administrative service to the Ward Manager and Ward Staff to ensure
smooth coordinated and forward planning of the administrative duties
enabling a productive, regulatory compliant and efficient ward. The Ward
Admin assistant will be expected to be professional at all times.
This role will ensure administrative functions, to ensure that the
deliverables of the ward manager role is completed, under the direct
supervision of the ward manager. This includes, for example, admin
support for organising ward meetings, note/minute taking, updating
rosters, ESR, as well as organising forward plans for mandatory training
and annual leave.
The Ward Admin assistant will deal with highly sensitive information and
therefore a high degree of confidentiality is required at all times
Assist with updating staff files ensuring confidentiality at all times
Keep Accreditation folder up to date
Keep Quality boards up to date with relevant information
Assist with monitoring and updating Annual leave
Booking of training and maintaining accurate records
Arranging Ward Meetings and taking Minutes
Administrative support for Ward Manger and Deputies
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
This is an exciting time to join our Trust, as we work on the expansion of our theatres at Ashford Hospital and move towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures; with care delivered by dedicated, specialist teams in a modern and well-equipped environment.
We hope to use this centre to create an environment of learning and to facilitate training of the next generation of our skilled NHS workforce. Our plans are ambitious - why not, come and be a part of our journey.
Provide administrative support to enable efficient clinical area functioning and compliance
with all workforce and quality QEWS scores.
- Answer the phone politely, indicating position and name.
- Support Ward Managers to organise regular team meetings ensuring all staff are aware.
Taking notes and minutes of ward team meetings.
- Support the administrative duties to deliver ward accreditation.
- Ensure patient property is collated and efforts are made to find the owner. Ensure
Property lost is brought to the PALS office/locked away as required and photographed
and put on property reunite.
- Manage the daily review of property reunited.
Assist the Ward Manager in checking timescales and ensuring response is ready on time
for complaints and Pals by supporting ward manager prep time/diary.
- Maintain the Ward Managers diary for meetings, education and project requirements
- Maintain the Major Incident call out list as directed by the Ward Manager, ensure these
phone numbers are checked updated/monthly
- Maintain ward files ensuring they are updated and if signatures
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Chertsey, United Kingdom Ashford & St. Peter's Hospitals NHS Foundation Trust Full timeProvide administrative support to enable efficient clinical area functioning and compliancewith all workforce and quality QEWS scores. Answer the phone politely, indicating position and name. Support Ward Managers to organise regular team meetings ensuring all staff are aware.Taking notes and minutes of ward team meetings. Support the administrative duties...
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